Front Desk & Office Assistant

Position Overview

We are seeking a reliable, professional, and personable Front Desk & Office Assistant to serve as our office's primary point of contact. This position helps maintain a welcoming, organized, and efficient workplace and requires consistent front desk coverage during scheduled hours.

In addition to front desk responsibilities, the position provides administrative and occasional personal assistance to the President and Vice President, supports other executives and staff, and assists with office operations and property-related coordination. This role reports directly to the Office Manager.

Primary Responsibilities

Front Desk & Office Support (Primary Focus)

• Greet and assist visitors, clients, and vendors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, log, scan, and distribute mail and packages.
• Order and coordinate lunch pickups as requested.
• Maintain a clean, organized, and professional reception area and help keep shared office spaces organized.
• Assist the Office Manager with office operations and administrative tasks as needed.

Administrative & Executive Support

• Provide administrative and scheduling support to the President and Vice President, including occasional personal tasks and errands as requested.
• Provide administrative and office support to other executive leadership and staff as needed.
• Create, edit, format, and manage correspondence, presentations, contracts, spreadsheets, PDFs, and other documents.
• Proofread documents and correspondence for accuracy and professionalism.
• Manage calendars, schedule appointments, and coordinate meetings.
• Perform data entry, filing, and general administrative tasks.
• Prioritize front desk coverage while balancing administrative assignments and requests from leadership.

Property & Vehicle Coordination

• Track company vehicle maintenance, registrations, and service scheduling.
• Assist with property-related administrative coordination and communication among property managers, owners, HOA representatives, and tenants.

Qualifications

• Two or more years of experience in a receptionist, administrative assistant, or professional office support role preferred.
• Strong customer service, interpersonal communication, and organizational skills.
• Excellent attention to detail and ability to manage multiple tasks.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, and experience working with PDF documents.
• Ability to work independently, use sound judgment, and prioritize competing requests in a professional office environment.
• Discretion and professionalism when handling confidential or sensitive information.

Compensation & Benefits

$23.00–$25.00 per hour. This full-time, non-exempt position is eligible for overtime pay in accordance with applicable law.

Benefits include:

• Flexible Time Off (FTO), available upon successful completion of the introductory period.
• Health, dental, and vision insurance.
• 401(k) retirement plan.

Benefit eligibility is subject to applicable company policies and plan terms.