Office Administrative Assistant / Front Desk – KP&C

Job Type: Full-Time, Onsite

Location: 14401 W 65th Way, Unit B, Arvada, CO 80004

Schedule: Monday–Friday, 7:30 AM–4:30 PM

Salary: $27–$32/hour - $56,160.00 - $66,560.00

Position Summary

We are seeking a highly organized, professional, and service-oriented Office Administrative Assistant to support daily office operations and serve as a welcoming point of contact for employees, vendors, visitors, and business partners.

This is a fast-paced, highly interactive role for someone who thrives in an interrupt-driven environment, confidently manages competing priorities, and takes ownership of getting things done. The ideal candidate is exceptionally organized, technology-savvy, courteous, and proactive, with a natural ability to identify opportunities to improve processes, increase efficiency, and keep the workplace running smoothly.

This position works across the organization and serves as a liaison with Human Resources, Talent Acquisition, Training, Finance, IT, Operations, and other internal departments, as well as administrative teams at other company locations and parent-company resources.

Key Responsibilities

Office Administration & Front Desk

• Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
• Serve as a professional, friendly, and knowledgeable first point of contact.
• Maintain organized electronic and physical files, forms, and shared resources.
• Manages employee badge and building access administration.
• Identify administrative needs and independently develop practical solutions.
• Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation. Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.
  
  

Communications & Company Support

• Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
• Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
• Assist with employee appreciation initiatives, company events, and workplace activities.
  
  

Meeting, Travel & Event Coordination

• Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
• Ensure conference rooms are clean, organized, and meeting-ready.
• Support Microsoft Teams and other virtual meeting technology.
• Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
• Prepare and process expense reports, and reimbursements.
• Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.
  
  

Technology & Systems

Strong computer skills and the ability to quickly learn new technology are essential. Experience with the following is preferred:

Microsoft 365 | Outlook | Teams | Word | Excel | PowerPoint | SharePoint | ClickUp | Concur | JobBOSS

Qualifications & Core Competencies

• 3 years of administrative, office coordination, or related experience preferred.
• Experience in manufacturing, assembly, production, engineering environment preferred.
• Excellent organizational, time-management, written, follow through, and verbal communication skills.
• Ability to manage multiple priorities, frequent interruptions, and changing demands while maintaining accuracy and professionalism.
• Strong attention to detail, follow-through, judgment, and problem-solving skills.
• Comfortable interacting with employees and leaders at all levels of an organization.
• Ability to work independently, maintain confidentiality, and take initiative without constant direction.
• Strong Microsoft 365 proficiency and demonstrated ability to learn new technology quickly.
• High school diploma or equivalent required; additional education or certifications are a plus.
• Bilingual English/Spanish skills are a plus, but not required.
  
  

The Perks

We care about your well-being both inside and outside of work. Our comprehensive benefits package for full-time employees includes:

• Medical, dental, and vision insurance
• 401(k) with company matching
• Generous paid time off (PTO)
• Boot reimbursement
• Employee referral bonuses
• Additional employee-focused perks and programs