Administrative Assistant

Position Summary

MHC Construction is seeking a highly organized and detail-oriented Administrative Assistant to support our daily operations and construction projects. The Administrative Assistant plays a vital role in ensuring smooth communication between our office staff, project managers, field personnel, subcontractors, vendors, and clients. This position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries.
• Maintain project files, contracts, permits, and construction documentation.
• Prepare, format, and distribute reports, correspondence, and project-related documents.
• Assist with bid packages, proposals, and subcontractor paperwork.
• Track certificates of insurance, licenses, permits, and compliance documents.
• Schedule meetings, inspections, project deadlines, and appointments.
• Process purchase orders, invoices, and vendor payments.
• Coordinate communication between office staff, project managers, subcontractors, and clients.
• Assist with payroll data collection, timesheets, and employee records.
• Order office supplies and support general office operations.
• Support project closeout documentation and record retention procedures.

Qualifications

• High school diploma or equivalent; Bachelors degree preferred.
• 2 years of administrative experience, preferably in construction, engineering, or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Proficiency in Google Productivity Suite also know as Google Workplace.
• Experience with construction management software is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and accuracy in recordkeeping.
• Fluency in both English and Spanish (written and verbal).

Preferred Skills

• Knowledge of construction terminology, contracts, and project documentation.
• Experience with accounts payable/receivable processes.
• Familiarity with permit applications and compliance requirements.
• Ability to work independently and collaboratively in a fast-paced environment.

Compensation & Benefits

• Competitive salary based on experience.
• Paid time off and holidays.
• Professional development opportunities.

Why Join MHC Construction?

At MHC Construction, we value teamwork, integrity, and excellence. We are committed to delivering quality construction services while fostering a positive and professional work environment for our employees. We offer competitive compensation, opportunities for growth, and the chance to be part of a company dedicated to building lasting relationships and successful projects.

Pay: $24.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $24 - $30