Administrative Operations Assistant

Professional Growth Opportunity with MFS ConstructionMFS Construction is seeking a motivated and highly organized Administrative Operations Assistant to join our team in San Jose. This entry-level, fully on-site position is designed for a proactive professional who is eager to learn, develop operational expertise, and contribute to the continued improvement of company processes and workplace culture.No prior construction experience is required. We provide structured mentoring and hands-on training across office administration, project coordination, and specialized compliance workflows. This role offers long-term career development while supporting meaningful projects in healthcare, life-sciences, and public-sector construction. Job Responsibilties You will partner with leadership and operations teams to support the following key areas:Process Improvement & Documentation SupportAssist in policy writing and organizational process documentationSupport development and optimization of Standard Operating Procedures (SOPs)Participate in SOP optimization initiatives to improve efficiency and accuracyHelp identify opportunities for administrative workflow improvementsPartner with management on internal process standardizationAssist with job-description development and procedural updates as neededManagement Support – Hiring & Interview CoordinationSupport leadership with candidate filtering and recruitment outreachAssist in reviewing resumes and organizing applicant pipelinesCoordinate interviews on behalf of managementHelp prepare materials for candidate evaluationsParticipate in interviewing and onboarding logisticsEnsure new-hire desks are organized and fully preparedConfirm required equipment, PPE, and tools are ready prior to start datesPartner with HR and Operations to deliver a smooth and welcoming first-day experienceOffice Administration & OperationsProvide front-office support by answering phones, greeting visitors, and directing inquiries appropriatelyManage mail, deliveries, packages, and general correspondenceCoordinate receiving, shipping, and tracking of deliveriesMaintain organized physical and digital filing systemsOrder office snacks, beverages, equipment, and suppliesTrack and replenish office inventory and supply levelsOversee vendor services such as water delivery and office equipment maintenanceCreate and update trackers, spreadsheets, and administrative logsSupport scheduling, calendar coordination, and leadership correspondence Prevailing Wage & Certified Payroll Compliance SupportLearn federal and California DIR prevailing-wage compliance workflowsAssist with preparation and organization of weekly certified payroll submissionsFollow up with subcontractors for DIR-mandated documentsMaintain apprenticeship-ratio and training-fund logsSupport reporting processes through DIR and LCPtracker systemsFormat and organize compliance documentation for agency and client submissionCreative & Company Culture SupportDevelop presentations and PowerPoints for internal and client-facing useFormat proposals, reports, and professional materialsPlan and coordinate team events, parties, and team-building initiativesManage invitations, RSVPs, event supplies, and logisticsCoordinate vendor orders related to office gatheringsSupport employee engagement activities including lunches, outings, and celebrationsProperty-Management SupportAssist with San Jose office facility and property-related dutiesCoordinate building access and workspace organizationMaintain organized records related to office operations and vendorsHelp ensure the office environment remains orderly, welcoming, and professional Who We’re Looking ForMinimum RequirementsBachelor’s degree in any field or equivalent education and relevant experienceStrong written and verbal communication skillsDetail-oriented with excellent organizational abilitiesBasic MS Office proficiency (Excel, Word, Outlook)Professional attitude and ability to follow directionMost ImportantPositive mindset and eagerness to learnProblem solving mentalityAbility to prioritize and manage multiple tasksDependable, proactive, and team-oriented attitude  Company DescriptionCore Values & Company CultureAt MFS Construction, the way we work is just as important as the work we perform. Our team is guided by the following core values:Integrity First – We conduct business ethically and transparentlyCommitment to Compliance – We maintain full adherence to all federal and California DIR prevailing-wage requirementsOperational Excellence – We continually improve our processes, SOPs, and project delivery methodsRespect and Professionalism – We value clear communication and positive relationships with clients, subcontractors, and one anotherTeamwork – Collaboration is central to every successful projectService Mindset – We support critical facilities with a focus on continuity and client confidenceGrowth and Learning – We invest in training, mentoring, and long-term career developmentAccountability – We take ownership of our responsibilities and outcomesWe foster a welcoming, organized, and supportive workplace where employees are recognized as individuals, ideas are encouraged, and contributions at every level are valued.

Salary : $22 - $25