What are the responsibilities and job description for the School Business Administrator position at Mexico Central School District?
Posting #26-156
ANTICIPATED VACANCY NOTICE
DATE: June 17, 2026
POSITION TITLE: School Business Administrator
CURRENT ASSIGNMENT: Districtwide Administration
CERTIFICATION: Valid NYS SBA or SDBL Certification
START DATE: As Soon As Possible
MINIMUM QUALIFICATIONS:
Required:
- Valid NYSED certification(s) School District Administrator (SDA) and/or School District Business Leader (SDBL), or meet requirements for Oswego County Civil Service appointment as a School Business Executive
- Experience in school business administration
- Demonstrated understanding of or experience supervising district-wide financial operations, including:
- Cash management, debt management, and investment practices
- Purchasing systems and fiscal oversight and accountability
- Food service, student transportation, and buildings and grounds programs
- Strong working knowledge of New York State aid formulas and completion of required State financial reports, including year-end State Aide Claim reports and the ST-3.
- Knowledge of Comptroller's regulations regarding Uniform System of Accounting
- Knowledge of payroll practices and wage and hour law
- Comprehensive technology skills, including proficiency with financial management systems and data analysis tools
- Excellent written and verbal communication skills; strong collaboration and interpersonal skills; teamwork, facilitation, and team-building skills
- Such alternatives to the above as the Superintendent may find appropriate and acceptable
Preferred:
- Bachelor's degree or higher from a regionally accredited college or university, preferably in business, accounting, or a related field
- Certified Public Accountant (CPA) credential
- Minimum of five (5) years of school business management experience
PERFORMANCE RESPONSIBILITIES:
Districtwide Financial Leadership
- Coordinate and lead all District financial planning and long-range fiscal strategy
- Allocate resources aligned to the District's mission, vision, and strategic goals
- Direct the District's cash management program and oversee investment practices
- Develop, implement, and maintain an integrated system of financial accounting consistent with NYSED requirements and independent audit standards
- Provide financial reports, analysis, and recommendations to the Superintendent and Board of Education
- Budget development, presentations, updates of fund balance projections and prepare monthly reports on financial position
- Develop annual goals and objectives for all financial and business service areas
- Ability to present written and oral comments and opinions, financial and otherwise, clearly, and concisely
Budget Development and Oversight
- Lead the preparation, presentation, and administration of the annual District budget
- Direct the budget control function, ensuring accurate financial forecasting and monitoring
- Direct accounting, billing, and collection control procedures
- Provide the Superintendent and Board with clear, timely guidance on financial trends, risks, and opportunities
- Serves as a member of the District negotiating team; assist with financial data collection
Audits and State Reporting
- Respond to internal and external audit findings and coordinate corrective actions
- Oversee completion and submission of State Aid reports, claims, and other NYSED financial filings
- Direct preparation of financial reports and statements required by local, state, and federal agencies
- Facilitate the Audit and Finance Committee with the Board of Education Chairperson(s)
Capital Projects
- Coordinate capital project planning, financing strategies, and ongoing project oversight
- Provide advice on debt service programs and capital improvement funding options
Health Plan Oversight, Insurance, and Risk Management
- Provide financial oversight of the District's health care and pharmacy plans
- Oversee insurance claims processes and risk management practices
- Maintain strong internal controls to safeguard District assets and ensure full compliance with regulations
Operational Leadership and Department Oversight
- Provide managerial oversight and supervision of:
- All Business Office staff
- Director of Facilities, Director of Human Resources, Director of Information Services, Transportation Supervisor, and School Lunch Manager
- Manage all accounting operations including receivables, payables, payroll, general ledger, and internal control procedures
- Direct, coordinate, and evaluate the planning and delivery of business services across the District
- Promote and support professional growth for self and staff
Governance, Policy, and Community Engagement
- Prepare agenda items of routine and priority nature for the Board of Education related to Finance and Business Services
- Interpret financial matters for the community and maintain effective stakeholder relationships
- Represent the District at state, regional, and professional finance meetings
- Interface effectively with school administrators, attorneys, state agencies, the IRS, union representatives, and auditors
- Stay current with changing laws, regulations, and best practices in school finance
- Provide information to the Superintendent and the Board regarding the financial status of the District as requested
- Collaborate with the Superintendent and other district administration
- Performs other tasks and responsibilities as assigned by the Superintendent of Schools
TERMS OF EMPLOYMENT:
- Full-time, probationary appointment
- 12-month position
- $110,000 - $130,000 per year (commensurate with qualifications and experience)
- Full benefit package
APPLICATION DEADLINE: Open Until Filled
Outside applicants and current employees requesting a promotional move, please see our website (https://www.mexicocsd.org/job-opportunities) for application instructions. Please include contact information for 3 professional references with your application. Current eligible employees interested in a lateral move please submit a letter of interest to HR@mexicocsd.org. Please reference posting #26-156 in all correspondence.
The Mexico Central School District is in compliance with federal and state laws governing equal opportunity prohibiting discrimination on the basis of race, color, creed, ethnic background, religion, sex, age, marital status, physical handicap, and any other protected category under federal, state, or local laws. EOE/AA.
Job Number: 26-156
Salary : $110,000 - $130,000