Office Manager - with accounting

Company:

MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture Light Fixtures sold into Architectural, Commercial, and Industrial applications. Not only does Metrospec manufacture here in Mendota Heights, Minnesota, its customers are all American Manufacturers as well. We are innovative, attentive to quality, customer schedule focused, and highly competitive. Metrospec wages, benefits, and bonus structures are top in the industry. We celebrate our successes and a 25 year history of achievement.

Administrative and Operational Tasks:

• Providing a welcoming and professional first impression for visitors to the office.
• Daily accounting transaction entries and associated reports.
• Running daily accounting posting processes
• Overseeing maintenance, repairs, and ensuring the office is clean and safe.
• Managing emails, phone calls, and mail, and directing inquiries appropriately.
• Developing and monitoring the office budget, tracking expenses, and time tracking.
• Maintaining both physical and digital files, ensuring organization and confidentiality.
• Developing and enforcing office policies and procedures to ensure smooth operations.
• Providing support and guidance to employees, and potentially handling some HR tasks.
• Providing guidance, support, and performance feedback to staff.
• Scheduling appointments, organizing meeting rooms, planning company events.
• Assisting with scheduling, travel arrangements, and other administrative tasks.
• Assisting with the onboarding process, paperwork, training, and setting up workstations.
• Enforcing safety procedures and ensuring the office meets all relevant regulations.
• Ensuring adequate inventory of supplies and placing orders as needed.

Tools and knowledge:

• Must know Quickbooks, and core accounting principles.
• Proficient in Microsoft Windows, Word, Excel, Teams applications.
• Some familiarity with MRP and manufacturing inventory practices.
• Able to perform on-line purchasing with multiple vendors.
• Able to work full time, in office sometimes opening or closing.

Metrospec requires a background check for all candidates once an offer has been accepted.