Human Resources Business Partner

Overview

Essential Duties & Responsibilities:

HR Auditing, Compliance, And Administrative Functions

• Perform complex HR administrative support work requiring independent judgment and a comprehensive understanding of departmental procedures.
• Conduct audits of hiring processes to verify compliance with organizational policies, regulatory guidelines, and established hiring standards.
• Audit personnel files, recruitment records, and Exam Plans for completeness, accuracy, and alignment with retention standards.
• Enter applicant and recruitment-related information into the Oracle HRIS system with a high level of accuracy and attention to detail.
• Organize, audit, and maintain electronic and paper Talent Management documentation—including Eligibility Lists and all hiring-related forms—to ensure proper retention and accessibility.
• Maintain and oversee HR records storage rooms, ensuring secure, organized, and compliant record-keeping practices.
• Maintain department records and files according to the Information Governance (IG) Policy, ensuring adherence to retention schedules and security requirements.
• Assist in the daily direction, guidance, and supervision of the Talent Management team to ensure efficient workflow, compliant processes, and high-quality service delivery.
• Collaborate with HR leadership to identify compliance risks, recommend corrective actions, and implement process improvements and best practices.
  
  

Benefits And Compensation Auditing

• Support annual and triennial external audits of retirement and health care plans by conducting random file auditing and ensuring document readiness.
• Audit benefits files to validate the accuracy of supporting retirement documentation, including Vanguard distribution packets, bank letters, and other supporting materials.
• Conduct regular audits of the Actuary and Secretary Reports to validate:
• New retiree setups
• Deceased retiree updates
• Spousal benefit tracking
• Audit active employee benefits files for accuracy, including Vanguard distribution forms, defined benefit pension forms, and supporting documentation.
• Verify alignment between HR and actuary records; identify discrepancies and ensure timely corrections.
• Confirm corrections and updates are properly documented, approved, and compliant with organizational standards and audit requirements.
  

Safety, Risk, and Compliance Programs

• Lead and manage the Workers’ Compensation program, including claims administration, communication with adjusters and providers, reporting requirements, and compliance monitoring.
• Oversee Motor Vehicle Report (MVR) reviews for employees in driving-required positions, ensuring compliance with safety, insurance, and regulatory standards and management of Last Chance Agreement (LCA) program.
• Coordinate and manage Random Drug Testing for safety-sensitive positions, maintaining strict confidentiality and compliance with federal, state, and internal policies.
  
  

Support of the HR Manager and Department Operations

• Provide departmental leadership support in the absence of the Human Resource Manager, including attending or conducting meetings, participating in webinars, responding to inquiries, and ensuring continuity of departmental operations.
• Provide guidance and support to managers and employees regarding workers’ compensation, safety-sensitive requirements, HR policy interpretation, and audit findings.
• Stay current with changes in laws, regulations, and standards related to workers’ compensation, safety compliance, benefits auditing, HR auditing, and record-keeping.
  
  

Additional Responsibilities

• Conduct quality control checks and supervise designated HR staff or support personnel to maintain high standards of accuracy and efficiency.
• Contribute to special HR projects, benefits audits, departmental audits, and various HR Event initiatives as assigned.
• Perform related duties as required or delegated by the Human Resource Manager or other supervisory personnel.
  
  

Responsibilities

Qualifications

Training And Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent experience may be considered.
• Proven experience in a human resources role with a strong emphasis on auditing, compliance, workers’ compensation, benefits administration, or safety-sensitive program management.
• Knowledge of HR systems such as UKG, Oracle EBS, or similar platforms.
• Strong understanding of workers’ compensation laws, claims management processes, and safety compliance requirements.
• Familiarity with hiring workflows, benefits documentation, retiree processing, personnel file maintenance, and HR compliance standards.
  
  

Knowledge, Skills & Abilities

• Exceptional attention to detail and accuracy with strong analytical and problem-solving skills.
• Ability to exercise independent judgment and maintain confidentiality with integrity.
• Effective communication and interpersonal skills, with the ability to collaborate across departments.
• Strong organizational skills, including the ability to manage multiple tasks, audits, and deadlines.
  
  

Special Requirements

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a meets expectations.

Physical Demands

• Stationary Position: Occasionally
• Move/Traverse: Occasionally
• Stationary Position/Seated: Constantly
• Transport/Lifting: Rarely
• Transport/Carrying: Rarely
• Exerting Force/Pushing: Rarely
• Exerting Force/Pulling: Rarely
• Ascend/Descend: Rarely
• Balancing: Rarely
• Position Self/Stooping: Rarely
• Position Self/Kneeling: Rarely
• Position Self/Crouching: Rarely
• Position Self/Crawling: Rarely
• Reaching: Rarely
• Handling: Occasionally
• Grasping: Occasionally
• Feeling: Rarely
• Communicate/Talking: Constantly
• Communicate/Hearing: Constantly
• Repetitive Motions: Frequently
• Coordination: Frequently
  
  

Work Environment

• Extreme cold: Rarely
• Extreme heat: Rarely
• Humidity: Rarely
• Wet: Rarely
• Noise: Occasionally
• Hazards: Rarely
• Temperature Change: Rarely
• Atmospheric Conditions: Rarely
• Vibration: Rarely