What are the responsibilities and job description for the Legal Secretary 1 - District Attorney position at Metropolitan Government of Nashville & Davidson...?
Position Description
This is a full-time, on site, non-Civil Service announcement. The Legal Secretary 1 performs secretarial and routine administrative activities involved in preparing, maintaining, and processing legal documents and records pertaining to felony and misdemeanor crimes prosecuted by the Davidson County District Attorney. Also performs related duties as required.
Typical Duties
- Performs responsible secretarial duties.
- Runs, Marks, Copies, Distributes, Checks In and pulls scheduled daily General Sessions and Criminal Court Dockets. This requires lifting a minimum of 40 pounds.
- Orders case files from county agencies.
- Assembles data and prepares reports, using word processing packages, databases, and/or spreadsheets as needed.
- Answers correspondence.
- Types various documents and make corrections to formatting, spelling, punctuation, and grammar.
- Transcribes dictation.
- Answers phones.
- Handles complaints and inquiries, both in person and by telephone.
- Communicates with attorneys, clients, various court officials, and the public.
- Requests medical records, labs, NCIC and certified copies of convictions.
- Copies, faxes, scans, and files legal documents.
- Cross-trains and covers other support staff duties.
- Working Knowledge of the policies, procedures, laws, and regulations governing various activities of the department.
- Sorts and distributes mail.
- Makes decisions on how to process case files.
- Reads and interprets various records.
- Maintains stats and purges disposed cases.
- Enters Out-of-County Information.
- Check-in/Process incoming county agency files and verifies checklist of items received prior to distributing files to Assistant DA for indictment.
Minimum Qualifications
High School Diploma or equivalent and three (3) years of secretarial experience in a legal or related field.
OR
Two (2) years of college and one (1) year of secretarial experience in a legal or related field.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
- Highly organized with the ability to multitask, prioritize and manage workload independently
- Strong analytical skills
- Ability to comprehend and retain instructions
- Proficient in data entry and proofreading
- Willingness to learn and become proficient in company-utilized computer systems and programs
For Additional requirements visit da.nashville.gov and look under Contact Us (employment opportunities)
Resumes May be Faxed: (615)862-5599 Attn: Sonya Newbell
Email DAApplicants@jisnashville.gov
- With subject line Legal Secretary
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
