What are the responsibilities and job description for the Administrative Services Officer 3 - Juvenile Court position at Metropolitan Government of Nashville & Davidson...?
Position Description
The Administrative Services Officer 3 provides high-level clerical and administrative support to judicial staff and the Court Administrator. This role ensures the smooth daily operation of chambers and shared spaces, supports scheduling and logistics, and serves as a professional first point of contact for visitors and stakeholders. The position requires strong organizational skills, event planning and preparation skills, discretion, and the ability to manage multiple priorities in a fast-paced court environment.
Davidson County Juvenile Court’s mission is to prevent problems, promote the positive potential in all people, and pursue fairness and hope.
This recruitment will be used to fill vacancies within the Intake and Administration sections of Juvenile Court.
Typical Duties
Key Responsibilities
Judicial & Administrative Support
- Maintain and coordinate judicial calendars, including scheduling meetings, hearings, and internal obligations
- Assist judicial staff with time tracking, timekeeping records, and related administrative processes
- Support travel arrangements and reimbursements for judicial staff, if applicable
- Prepare, format, and proofread correspondence, documents, agendas, presentations, and reports
- Make copies as needed for meetings and other engagements
- Provide general clerical and scheduling support to the Court Administrator as needed
- Assist with compiling data or simple reports for administrative use
Intake Lead
- Serves as team lead to department employees involved in clerical, courtroom, and lobby-related customer service activities.
- Provides guidance, direction, and support to Intake staff.
- Ensures consistent application of procedures and quality service delivery.
- Performs additional related duties, as necessary.
Meeting & Conference Coordination
- Coordinate use of conference rooms, including scheduling and setup
- Maintain shared calendars for conference rooms and common resources
- Prepare meeting spaces: arrange seating, materials, and arrange for technology set-up
- Ensure hospitality readiness, including maintaining coffee, water, and supplies
- Host and support meetings by greeting attendees and troubleshooting minor logistical needs
Front Desk & Guest Services
- Serve as a welcoming presence for visitors, attorneys, and external stakeholders
- Direct guests appropriately and notify staff of arrivals
- Answer phones and respond to general inquiries professionally
Event & Hospitality Support
- Assist with preparation and setup for evening or special events
- Coordinate catering: order meals, arrange delivery or pickup, and ensure proper setup/cleanup
- Maintain inventory of hospitality and office supplies
Minimum Qualifications
EDUCATION AND EXPERIENCE
Bachelor's Degree plus one (1) year experience in an administrative or technical field.
***Additional experience may be considered in lieu of education. (1:1 Ratio)***
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
- Previous experience in a legal or government setting
- Proficiency with MS Office Suite
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.