Purchasing Coordinator

Job Summary:

The Purchasing Coordinator responsibilities include researching new suppliers, ensuring that all purchased products and materials meet University specifications, and negotiating with vendors as needed.

Essential Duties and Responsibilities:

• Working with departments to purchase goods or services that meet the quantity and quality expectations of the University.
• This position will be responsible for all purchases for the maintenance department and will help with other departments as needed.
• Evaluating contract terms and conditions with vendors.
• Entering the purchase requisition in the ERP purchasing system, once all details concerning potential vendor(s), terms, prices, etc. have been finalized.
• Staying up to date on industry trends and new products, comparing available goods with industry trends to determine appropriate pricing.
• Developing and maintaining vendor relationships, as well as analyzing and evaluating their performance
• Monitoring the open PO report for all maintenance department purchases to ensure all steps between entering the requisition and paying the vendor occur seamlessly, by ensuring all items are received in good condition and successfully implemented or installed.
• Meet with the maintenance department regularly to discuss upcoming purchasing needs, obtain quotes for requisitions, and following up to ensure purchases/projects have been completed.
• Assist with various reconciliations, management reports and year-end activities.
• Other duties as assigned.

Education & Experience:

Associate degree in accounting or equivalent, and minimum 2 years purchasing or procurement experience. Certified Purchasing Professional (CPP) certification a plus.  Bachelors preferred. 

Knowledge, Skills & Abilities:

• Strong negotiation and problem-solving skills
• Highly developed attention to detail
• Ability to work in a fast-paced environment
• Working knowledge of accounting software programs. Prior experience with Ellucian Colleague Saas a plus.
• Strong proficiency in the Microsoft Word and Excel
• Collect and analyze statistical data and related information; may recommend solutions to resolve procurement challenges.
• Ability to organize and plan work to meet deadlines
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Excellent verbal and written communication skills
• Strong multitasking skills