Career Services Program Administrator, School of Medicine

Methodist University is seeking to hire a Career Services Program Administrator for its new School of Medicine in Fayetteville, NC. The Methodist University Cape Fear Valley Health School of Medicine (MU CFVH) is a candidate program of the Liaison Committee on Medical Education (LCME), with an anticipated start date of Summer 2026 for its charter class. Our mission is to prepare our graduates to be socially accountable, community-engaged, evidence-based, compassionate, and equity-focused physician leaders who will contribute to mitigating health disparities and improving health outcomes in southeastern North Carolina or wherever they may practice.   

The Career Services Program Administrator for medical students plays a critical role in guiding and supporting students throughout their medical education as they explore and prepare for their professional careers. This position facilitates career counseling, delivers workshops and programming related to specialty selection, residency application preparation, and professional development, and collaborates with faculty and external partners to support students’ career outcomes. The Program Administrator works with the Assistant Dean for Pre-Clerkship and the Assistant Dean for Clerkship to ensure students are well-informed and well-prepared for the residency match process and post-graduate planning. 

Key Responsibilities: 

• Organize one-on-one and small group career advising to medical students at all stages of training (M1–M4), with an emphasis on specialty selection, career exploration, and residency planning. 

• Facilitate students in developing strategic career action plans, including timelines for ERAS, CV/resume preparation, personal statement writing, interview preparation, and mock interviews. 

• Support Assistant Dean for Pre-Clerkship/Clerkship with coordinating, designing, and facilitating career-related programming and workshops, including: 

• Specialty information sessions 

• Residency application workshops 

• Match Day preparation events 

• AAMC Careers in Medicine resources 

• Serve as a liaison to clinical division heads and career advisors to ensure coordinated support for students’ career development. 

• Maintain up-to-date knowledge of GME trends, NRMP data, and specialty-specific requirements. 

• Contribute to continuous quality improvement efforts in career advising services. 

Education: 

• Master’s degree in higher education, counseling, public health, or a related field required. 

Experience: 

• Minimum 3 years of experience in academic advising, career services, student affairs, or graduate/professional school counseling. 

• Experience working with medical students or health professions education is strongly preferred. 

• Familiarity with the NRMP Match, ERAS, and AAMC Careers in Medicine platform preferred. 

Skills and Competencies: 

• Strong interpersonal and communication skills. 

• Ability to work effectively with diverse student populations, faculty, and staff 

• Understanding of GME application processes and specialty selection trends. 

• Excellent organizational and presentation skills. 

• Ability to handle sensitive and confidential information with discretion. 

• Proficiency in Microsoft Office, learning management systems, and career services platforms.