Administrative Assistant

Job Title: Administrative Assistant

Employment Type: Full Time, Permanent

Start: Immediate

End Client: Confidential

Industry: Technical

Workplace Type: On-Site

Location: Fort Worth Alliance, Texas, United States

Sponsorship: No

** Please note this position requires US Citizenship or Green Card status.

**Visa sponsorship is unavailable at this time.

**OPT EAD or STEM EAD sponsorship is unavailable at this time.

Job Description: Responsible for administrative services for the executive management team.

Key Responsibilities:

• Responsible for company-wide mail distribution.
• Responsible for inventory of company promotional items. Procure and distribute promotional products.
• Arrange travel accommodations (hotel and rental car, both local and out of town) for executive staff and support team.
• Run local errands (local purchases, lunch for meetings, post office runs, etc.). Must have a valid driver’s license.
• Organize and execute company events. (Contest, drawings, customer events, cookouts, group photos, holiday cards, holiday events, etc.)
• Organize meeting planning and setup. (Drinks, snacks, condiments, lunch, room reservation, signage, etc.)
• Organize employee morale events.
• Develop and display internal event communication models. (Signs, posters, banners, emails, announcements).
• Serve as research assistant on specialty projects.
• Contract and maintain water coolers and vending machines.
• Respond to questions and requests for information.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Collect suggestions from the employee suggestion boxes in our locations.
• Process invoices and payment requests.
• Daily replenishment of snacks and drinks in conference rooms.
• Responsible for storage room organization.
• Assist with invitation letters for support team.
• Upkeep of business contracts and possible negotiations with current and new vendors.
• Administrative duties and other duties as required as assigned.
• Assist HR as needed.

Requirements:

• High school diploma or equivalent (required).
• One-year experience in Office Administration.
• Experience in Microsoft Windows.
• Must have a valid driver’s license.

Skills:

• Must have customer service focus
• Requires problem solving abilities.
• Must have excellent written and verbal communication skills and must have effective interpersonal skills.
• Requires the ability to maintain confidentiality.
• Must be able to handle multiple tasks concurrently, meet deadlines, work independently, and exercise good judgment.
• Must be a team player.
• Requires the ability to clearly organize and categorize work priorities to complete assignments.
• Must have demonstrated ability to read and follow written instructions and ideas.
• Must be hands-on with ambition and drive to succeed - “Makes things happen.”
• Must be goal oriented and must be accustomed to achieving results through teamwork.