What are the responsibilities and job description for the Office Services Assistant position at Metasys Technologies?
Legal Office Services Specialist
Denver, CO (onsite)
12 Months (Temp to perm)
M-F (9:00 AM - 6:00 PM)
Description:
Provide operational support within a legal office environment, including document production, mail and shipping services, hospitality support, reception, records management, and office services. Handle highly confidential and time-sensitive legal documents while delivering exceptional customer service to legal professionals and executive-level personnel.
Responsibilities
- Operate high-volume copiers, scanners, fax machines, postage meters, and related office equipment.
- Perform document copying, printing, scanning, binding, finishing, quality control, and final review.
- Troubleshoot copier issues, clear paper jams, perform routine maintenance, and coordinate repair services.
- Handle sensitive and confidential legal documents with a high degree of accuracy and attention to detail.
- Process incoming and outgoing mail, packages, shipments, faxes, and courier requests.
- Receive, sort, distribute, and deliver mail, office supplies, and completed projects to designated locations.
- Maintain inventory records, supply levels, billing logs, service logs, and meter readings.
- Respond to customer service requests and provide status updates on projects and job requests.
- Perform filing, document retrieval, archiving, records management, and document purging activities.
- Scan documents, perform file conversion, file naming, OCR processing, file formatting, and electronic file management.
- Manage FTP file transfers, electronic document preparation, and table of contents (TOC) creation.
- Support document production involving Word, PDF, and Excel files.
- Provide hospitality support, conference room setup, meeting room preparation, and reception coverage as needed.
- Assist with shipping, receiving, packaging, and material handling activities.
- Support building operations, including office moves, light maintenance, re-lamping, and general housekeeping duties.
- Coordinate projects completed off-site when required.
- Interact professionally with legal secretaries, paralegals, project managers, associates, partners, executives, and other office personnel.
- Complete projects accurately while managing multiple priorities and tight deadlines.
- Travel between customer buildings when required.
- Perform additional duties as assigned.
Salary : $22