What are the responsibilities and job description for the Legal Receptionist position at Metasys Technologies?
Legal Receptionist
2 months contract
Los Angeles, CA (onsite)
8:00 AM - 5:00 PM
This role supports a busy legal office environment by providing reception, administrative support, hospitality services, and exceptional customer service to clients, attorneys, paralegals, and staff.
Responsibilities
- Meet and greet all visitors and employees professionally while maintaining a welcoming front office environment.
- Answer, screen, and direct incoming calls using proper phone etiquette and professional communication skills.
- Schedule meeting and conference rooms, ensuring rooms are prepared with supplies, beverages, and video conferencing equipment before meetings.
- Perform clerical and administrative duties including preparing documents and correspondence, maintaining files and calendars, scheduling appointments and meetings, and assisting with legal office procedures and terminology as required.
- Manage calendars and assist with meeting deadlines.
- Monitor staff whereabouts to appropriately handle calls, visitors, and inquiries.
- Maintain visitor and guest security procedures and assist with tracking company property such as ID badges and phones when necessary.
- Maintain the appearance and cleanliness of the lobby, workspaces, and supply areas.
- Order and organize office supplies and assist with light hospitality duties including coffee, water, and food orders.
- Serve as a concierge resource for guests, clients, and staff regarding local restaurants, coffee shops, and nearby services.
- Build strong professional relationships with clients and employees while adapting to firm culture and expectations.
- Participate in company, community service, or firm-related events and initiatives.
- Perform additional duties and value-added services as assigned.
Salary : $21