What are the responsibilities and job description for the Administrative Assistant position at Metasys Inc?
Overview
We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. This role offers an excellent opportunity for individuals with office experience and strong computer skills to contribute to the smooth operation of our organisation. The successful candidate will provide vital administrative support, ensuring efficient office functions and excellent communication across departments. Prior experience in clerical tasks, data entry, and familiarity with Microsoft Office and Google Workspace will be highly valued. This paid position is ideal for someone looking to develop their administrative expertise within a professional environment.
Responsibilities
- Manage and maintain filing systems, both electronic and physical, ensuring easy retrieval of documents
- Handle incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette
- Assist in preparing correspondence, reports, and presentations using Microsoft Office programmes
- Perform data entry tasks accurately and efficiently using relevant software such as QuickBooks and other organisational tools
- Schedule appointments, meetings, and coordinate calendars for team members
- Support invoicing, billing, and record-keeping processes using QuickBooks or similar accounting software
- Organise travel arrangements and logistics for staff as required
- Maintain office supplies inventory and place orders when necessary to ensure smooth daily operations
- Assist with general administrative duties such as photocopying, scanning, and mailing
Skills
- Proven office experience with strong organisational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with data entry and clerical tasks in a busy office environment
- Excellent written and verbal communication skills with professional phone etiquette
- Ability to prioritise tasks effectively whilst managing multiple responsibilities simultaneously
- Familiarity with QuickBooks or similar accounting software is desirable but not essential
- Strong typing skills with high accuracy levels
- Demonstrated ability to adapt quickly to new software programmes and organisational procedures
This role provides an engaging environment where organisational talent is valued. The ideal candidate will be proactive, reliable, and eager to support our team’s success through efficient administrative practices.
Job Type: Contract
Pay: $20.00 - $22.00 per hour
Application Question(s):
- its a 6 months contract role so are you comfortable?
Experience:
- Administrative Assistant: 3 years (Required)
Work Location: In person
Salary : $20 - $22