Regional Business Administration Coordinator

Regional Business Administration Coordinator

Compensation: $65,000–$70,000
Work Model: Hybrid (in-center remote)

Are you a detail-driven operations professional who thrives in a fast-paced environment? Do you enjoy building smooth, reliable administrative systems that keep an entire region performing at its best? Join us as a Regional Business Administration Coordinator (RBAC) and become the operational backbone of our centers.

In this senior-level role, you’ll lead and execute essential administrative processes — including payroll, inventory, pharmacy routing, and financial controls — ensuring accuracy, compliance, and efficiency across multiple locations. This position blends both in-center support and remote administrative work, ideal for someone who excels in dynamic environments and enjoys both independent and collaborative tasks.

About Us

We are a leading health and wellness organization specializing in medical weight loss. Our culture is fast-paced, mission-driven, and focused on meaningful transformation — for our clients and our teams. If you're searching for a role that combines operational excellence with purpose-driven work, you’ll find it here.

What You’ll Do

A. Daily Administrative Execution

• Verify, process, and route daily pharmacy orders to align with center needs.
• Communicate with centers regarding deadlines, corrections, and missing documentation.
• Review daily deposits, refunds, credit card batches, and close-out documentation for accuracy.
• Support and audit health-screen scheduling requests.

B. Weekly Administrative Operations

Payroll Processing:

• Validate timecards, PTO entries, and labor allocations.
• Ensure accurate hours and submit payroll packets/escalations.

Stock Ordering:

• Gather center needs, review usage trends, place weekly orders, and reconcile confirmations.

Inventory Review:

• Validate center-submitted counts, compare variances, and flag anomalies or shrinkage.

Administrative Compliance:

• Collect, review, and route weekly admin packets.
• Perform weekly SOP compliance checks.

C. Monthly Administrative Operations

• Complete pharmacy reconciliation (PO vs. invoice vs. CC transaction).
• Reconcile supplement and stock usage against orders and inventory data.
• Prepare month-end administrative and spend variance reports.
• Conduct month-end payroll audits.

D. Financial & Expense Protection

• Review payables weekly/monthly for proper coding and accuracy.
• Track vendor spend and identify unusual increases or duplicate charges.
• Verify services/products received prior to approving invoices.
• Maintain regional financial trackers.
• Flag high-risk administrative concerns within 48 hours.

E. Center-Level Support & Accountability

• Train and coach center managers on administration standards.
• Follow up on missing documents or incorrect submissions.
• Hold centers accountable to daily/weekly/monthly tasks.
• Maintain and reinforce administrative SOPs across the region.

F. Reporting & Analytics

• Generate weekly scorecards and reconciliation summaries.
• Update KPI dashboards and monitor regional performance trends.
• Track labor costs, ordering behavior, shrinkage, and variances.
• Prepare data-driven escalation reports for leadership.

What You Bring

• Payroll experience (any platform)
• Inventory and ordering management experience
• Strong Excel/Google Sheets skills (VLOOKUP/XLOOKUP, pivots, formulas)
• Experience supporting multiple locations or multi-site operations
• High accuracy, accountability, and follow-through
• Excellent communication and organizational abilities

Benefits

• 401(k)
• Health, dental, and vision insurance
• Paid time off
• Employee discounts

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Google Suite: 3 years (Required)
• Payroll: 2 years (Required)
• Medical records: 1 year (Required)

Ability to Commute:

• Fayetteville, AR 72703 (Preferred)

Work Location: Hybrid remote in Fayetteville, AR 72703

Salary : $65,000 - $70,000