What are the responsibilities and job description for the Office Administrator position at Meta Geomatics PLLC?
About Us
Meta Geomatics is a growing land surveying firm based in Raleigh, NC, serving residential and commercial clients throughout North Carolina. We’re a small, fast-paced company that values organization, communication, and teamwork. We’re looking for a dependable and detail-oriented Office Administrator to be the front line of our office operations — managing calls, scheduling, and supporting daily business needs.
Position Overview
The Receptionist / Office Administrator will handle client communication, scheduling, data entry, and general office organization. This person will also assist with light bookkeeping and payroll tasks in QuickBooks under management direction.
Key Responsibilities
- Answer and route phone calls and emails with professionalism and courtesy
- Schedule jobs, manage calendars, and coordinate with field staff
- Enter project information into company systems (Jobber, QuickBooks, etc.)
- Prepare and send invoices and basic payment reminders
- Assist with payroll and expense tracking as needed
- Maintain organized digital and paper filing systems
- Support general office operations
- Provide administrative support to management and project teams
Qualifications
- 2 years of administrative or office support experience
- Strong communication and multitasking skills
- Excellent attention to detail and follow-through
- Comfortable using Microsoft Office or Google Workspace
- Familiarity with QuickBooks Online (basic level)
- Friendly, professional, and reliable demeanor
Preferred but Not Required
- Experience with crew management resouce tools, or similar scheduling tools
- Background in construction, engineering, or land surveying office
Benefits
- Competitive pay based on experience
- Paid time off and holidays
- Supportive small-team environment with room to grow
Job Type: Full-time
Base Pay: $18.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $25