Billing & Administrative Manager

Job Title: Billing & Administrative Manager

Location: On-Site – Tampa, FL

Division: Operations & Revenue Cycle

Employment Type: Full-Time

Position Overview:

We are seeking a highly organized and experienced Administrative & Billing Manager to oversee the full revenue cycle and lead all non-clinical operations for a growing healthcare management company. This role combines hands-on billing expertise with strong administrative leadership, ensuring smooth day-to-day operations across multiple practices. The ideal candidate will excel at managing billing processes, supervising administrative teams, and implementing efficient workflows to optimize performance and compliance.

Key Responsibilities:

• Billing & Revenue Cycle Management
• Oversee and actively participate in the end-to-end billing cycle: charge entry, claim submission, payment posting, denial management, and AR follow-up
• Ensure clean claims, timely reimbursements, and compliance with payer policies and regulations
• Monitor and report on key billing metrics:
• Days in Accounts Receivable (AR)
• First-pass resolution rate (FPRR)
• Denial rate and resolution time
• Clean claim rate
• Net collection rate
• Administrative Leadership
• Manage all non-clinical staff, including front-office, scheduling, and support teams, ensuring high productivity and adherence to organizational standards
• Develop and implement efficient administrative workflows to improve patient experience and operational efficiency
• Collaborate with providers, office managers, and executive leadership to resolve operational issues and streamline communication
• Team Development & Compliance
• Recruit, train, and supervise billing and administrative staff
• Ensure compliance with HIPAA, billing regulations, and internal policies
• Stay current on payer trends, coding updates, and best practices for both billing and administrative operations
  
  

Leadership Qualities:

Strategic Thinker: Ability to see the big picture and align operational goals with organizational objectives.

People-Centered Leader: Builds trust, motivates teams, and fosters a positive, collaborative work environment.

Problem Solver: Approaches challenges with creativity and resilience, ensuring timely and effective solutions.

Results-Driven: Maintains focus on performance metrics and continuous improvement.

Adaptable: Thrives in a fast-paced environment and can pivot strategies as needed.

Excellent Communicator: Clear, professional, and empathetic communication with staff, providers, and leadership.

Requirements:

• 5 years of medical billing experience, preferably in primary care and cardiology
• 2 years in a supervisory or management role overseeing billing and administrative teams
• Certified Professional Biller (CPB) or equivalent certification strongly preferred
• Proficiency with EMR systems (eClinicalWorks, Athena, AdvancedMD, etc.)
• Strong understanding of ICD-10, CPT, HCPCS coding, and payer rules
• Proven ability to lead on-site teams and manage multiple priorities
• Excellent organizational, communication, and problem-solving skills
  
  

Benefits:

Salary $50-70k

Health & Medical Insurance

PTO Vacation

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