What are the responsibilities and job description for the Administrative Assistant position at Messiah Lifeways?
We are seeking an HR Administrative Assistant to support the day-to-day operations of the Human Resources department, including maintaining HR systems (HRIS), reporting, and general administrative support. But more than that, we are looking for an individual that understands the importance of creating a healthy work culture and partnering well across complex organizations.
This person will thrive in a heavily administrative role demonstrating a strong attention to detail, organization, and is comfortable navigating our HRIS platform Essential to this position is a balanced ability to provide excellent customer service while maintaining accuracy and efficiency in administrative and HRIS support tasks.
Responsibilities
- Provide administrative support for the Human Resources department, including ordering supplies, processing employment verifications, and maintaining employment data in Paycom and Relias
- Maintains accurate and complete employee records, including team member files and other documents
- Ability to effectively multitask and adapt to frequent interruptions in a fast-paced environment. Serve as a point of contact, providing smooth communication with employees and timely resolution to their queries
- Helps to coordinate orientation and training sessions for new employees processing background checks, along with helping track our onboarding process
- Manages and coordinating schedules for the HR department, including meetings and events
- Ensure compliance with employment and labor laws
- Assist in the development of standard and ad-hoc reports from the HRIS database. Responsible for running monthly reports.
- Provide technical support, troubleshooting, and guidance to HRIS users
- Assist with permissions, access levels, and similar system operations and settings for HRIS users
- Train staff on system usage and create necessary documentation to support user questions
Qualifications
- 1-3 years of administrative or office support experience, preferably in a Human Resources or healthcare setting.
- High School diploma or GED equivalency required
- Provide in-person customer service
- Knowledge of HRIS systems and databases preferred
- Experience with Microsoft office suite
- Strong critical thinking skills
- Strong attention to detail, with an ability to handle confidential information
Why You Should Choose to Work with Us
We work hard to create a One Team culture of care and collaboration and ensure that team members are best equipped to lead happy, healthy, and balanced lives. Messiah Lifeways team members genuinely enjoy what they do, who they serve, and the people they work alongside. Click here to learn more about what we offer in our comprehensive benefits package.