Accounts Payable Specialist I

POSITION SUMMARY:

This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers. The position will monitor the Accounts Payable Inbox, assist with mailing checks, and filing documentation.

DUTIES AND RESPONSIBILITIES:

Payment Processing

• Process vendor invoices by verifying purchase orders submitted in Purchase Requisition System (APuRS), to ensure they are accurately coding and received all the appropriate approvals.

• Assist in preparing check-runs and preparing checks for signature.

• Audit employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and supporting documentation.

Vendor Management

• Maintain and monitor list of active utilities to ensure all accounts are current.

• Verify vendor statements and handle correspondence involving accounts payable

• Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal

customers, and the Finance team.

• Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made.

Tracking and Reporting

• Maintain historical records for all accounts payable transactions

• Verify and audit work for completeness and accuracy according to established controls

• Perform tasks associated with month-end and annual close processes as assigned by Manager

• Maintain accounts payable files

• Prepare analysis and reconciliations as required by Manager

• Specific duties may vary depending upon departmental needs

EXPERIENCE AND QUALIFICATIONS:

• Associate’s degree in Accounting or a related field preferred

o Additional experience may substituted for an Associate’s degree

• Minimum 2 years of related Accounts Payable experience

• Experience with ERP/Financial systems required

KNOWLEDGE, SKILLS AND ABILITIES:

• Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion

• Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases

• Ability to assess situations and information, think creatively, devise a better way of doing things, and make good judgments in the execution of job responsibilities

• Attention to detail with demonstrated commitment to excellence and performance

• Excellent oral, written communication and interpersonal skills

• Proficiency in MS Office suite; specifically MS Excel

• A wide degree of creativity and latitude is expected including the ability to multi-task and work

productively in a demanding financial environment with changing priorities