Payroll & Finance Associate

Overview

We are seeking a highly organized, detail-oriented Payroll & Finance Associate to support both our Human Resources and Finance/Accounting functions. This hybrid role is ideal for a professional who excels at managing data, ensuring accuracy in financial processes, and providing exceptional support throughout the employee lifecycle. The ideal candidate is proactive, dependable, and comfortable working cross-functionally.

Responsibilities

Finance & Accounting Support

· Perform credit card reconciliations to ensure accurate and timely reporting.

· Conduct credit card audits to identify discrepancies, ensure compliance, and maintain financial integrity.

· Enter and manage purchase orders associated with invoices.

· Manage approvals within Payhawk for invoices, expenses.

· Reconciling vendor statements and processing vendor payments.

· Run and distribute weekly financial and operational reports to relevant teams.

· Complete new vendor account applications, maintain updated vendor records provide sales tax exemption certificates to vendors as needed.

Human Resources Support

· Coordinate and execute new hire onboarding, ensuring a seamless and welcoming experience.

· Manage the offboarding process for terminated employees, including system removal, documentation, and payroll updates.

· Assist with payroll processing, ensuring accuracy and timely submission.

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Qualifications

· Previous experience in HR, accounting, bookkeeping, or a combined administrative support role preferred.

· Strong proficiency with financial systems; experience with Payhawk is a plus.

· Excellent attention to detail and ability to maintain accurate records.

· Strong communication and organizational skills.

· Ability to handle sensitive information confidentially.

· Proficiency with Microsoft Office Suite (Excel, Outlook, Word) or equivalent tools.

Benefits

• Health, Dental, Vision & Life Insurance
• 401K Retirement Plan & Matching
• Health Savings Account
• Paid Time Off
• Referral Program
• Relocation Assistance

Posted Salary Range

Salary : $24 - $28