What are the responsibilities and job description for the Administrative Assistant - Hybrid position at Merck?
Job Description
The Administrative Associate II will provide comprehensive support to the West Point Tech Ops Core Site Services, Rota, and Vision and Validation groups. This role involves managing administrative tasks for three directors and their teams. The ideal candidate will demonstrate strong organizational skills, the ability to prioritize effectively, and a balance of collaborative teamwork and independent execution to deliver exceptional results.
Key Responsibilities
Required Skills:
Accountability, Accountability, Business Analytics, Channel Optimization, Clinical Supply Chain Management, Communication, Customer Technical Support, Data Management, Detail-Oriented, Document Management, Facility Management, Financial Operations, Interpersonal Communication, IT Infrastructure Support, Microsoft Office, Office Applications, Onboarding, Organizational Charts, Payment Handling, Prioritization, Process Improvements, Processing Expense Reports, Purchase Order Management, Purchase Orders, Purchasing Management { 5 more}
Preferred Skills:
Current Employees apply HERE
Current Contingent Workers apply HERE
US And Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As An Equal Employment Opportunity Employer, We Provide Equal Opportunities To All Employees And Applicants For Employment And Prohibit Discrimination On The Basis Of Race, Color, Age, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Protected Veteran Status, Disability Status, Or Other Applicable Legally Protected Characteristics. As a Federal Contractor, We Comply With All Affirmative Action Requirements For Protected Veterans And Individuals With Disabilities. For More Information About Personal Rights Under The U.S. Equal Opportunity Employment Laws, Visit:
EEOC Know Your Rights
EEOC GINA Supplement
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Hybrid
Shift:
1st - Day
Valid Driving License:
Yes
Hazardous Material(s):
No
Job Posting End Date:
12/17/2025
The Administrative Associate II will provide comprehensive support to the West Point Tech Ops Core Site Services, Rota, and Vision and Validation groups. This role involves managing administrative tasks for three directors and their teams. The ideal candidate will demonstrate strong organizational skills, the ability to prioritize effectively, and a balance of collaborative teamwork and independent execution to deliver exceptional results.
Key Responsibilities
- Manage calendars and distribution lists for Outlook meetings and communications.
- Process expense reports, track budgets, and manage purchase orders.
- Organize on-site and off-site meetings, including logistics such as location, space allocation, catering, and team-building activities.
- Maintain and update Tech Ops organizational charts monthly and upload them to SharePoint/Teams channels.
- Order office supplies for departments as needed.
- Coordinate special projects within the division or functional area.
- Coordinate periodic town hall meetings.
- Arrange travel and logistics for local and international meetings and site visits.
- Assist with recruitment by contacting candidates and scheduling interviews for team positions.
- Assist with onboarding new hires.
- Manage record retention for WP Tech Ops using RIMS, including data entry, tracking, labeling, and archival processes.
- Act as MEDS administrator, including approvals, granting access, and submitting new requests for WP TOP access.
- High School Diploma required.
- Minimum of five years of administrative experience, including proficiency in Microsoft Office applications.
- Advanced computer skills in MS Outlook, Word, Excel, and PowerPoint.
- Experience processing expense reports and purchase orders.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills for daily interactions.
- Ability to work independently, prioritize tasks, and demonstrate initiative.
- Business Support Services
- Communication Support
- Customer Technical Support
- Data Management
- Facility Management
- Meeting Planning
- Microsoft Office Suite
- Purchase Order Management
- Travel Logistics
Required Skills:
Accountability, Accountability, Business Analytics, Channel Optimization, Clinical Supply Chain Management, Communication, Customer Technical Support, Data Management, Detail-Oriented, Document Management, Facility Management, Financial Operations, Interpersonal Communication, IT Infrastructure Support, Microsoft Office, Office Applications, Onboarding, Organizational Charts, Payment Handling, Prioritization, Process Improvements, Processing Expense Reports, Purchase Order Management, Purchase Orders, Purchasing Management { 5 more}
Preferred Skills:
Current Employees apply HERE
Current Contingent Workers apply HERE
US And Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As An Equal Employment Opportunity Employer, We Provide Equal Opportunities To All Employees And Applicants For Employment And Prohibit Discrimination On The Basis Of Race, Color, Age, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Protected Veteran Status, Disability Status, Or Other Applicable Legally Protected Characteristics. As a Federal Contractor, We Comply With All Affirmative Action Requirements For Protected Veterans And Individuals With Disabilities. For More Information About Personal Rights Under The U.S. Equal Opportunity Employment Laws, Visit:
EEOC Know Your Rights
EEOC GINA Supplement
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Hybrid
Shift:
1st - Day
Valid Driving License:
Yes
Hazardous Material(s):
No
Job Posting End Date:
12/17/2025
- A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.