What are the responsibilities and job description for the Executive Assistant to the CEO at Alex Lee position at Merchants Distributors, LLC?
The Executive Administrative Assistant to the CEO provides high-level administrative support to the Chief Executive Officer at Alex Lee. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information. The ideal candidate will be proactive, resourceful, and able to thrive in a fast-paced, dynamic environment.
This position is 100% in office - Located in Hickory, NC
Responsibilities
This position is 100% in office - Located in Hickory, NC
Responsibilities
- Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Screen and prioritize incoming communications and requests, responding when appropriate.
- Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the highest degree of integrity and professionalism.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Support the CEO in strategic initiatives, research, and special projects as assigned.
- Manage expense reports, invoices, and other administrative tasks related to the CEO’s office.
- Organize and coordinate executive events, board meetings, and offsite engagements.
- Office Management: Oversee daily office operations to ensure a smooth and efficient work environment. Manage and maintain inventory levels and coordinate maintenance of office equipment. Communicate and coordinate with vendors, service providers, and building management.
- Bachelor’s degree or equivalent experience preferred.
- 5 years of experience as an executive assistant, preferably supporting C-suite executives.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to work independently, exercise good judgment, and handle multiple priorities.
- Discretion and confidentiality are essential.
- Professional demeanor and strong interpersonal skills.
