Grants Accountant

The Mental Health Association of Frederick County is seeking a Senior Grants Accountant. This position plays a key role in maintaining the integrity of MHA's financial systems and reporting. This position ensures that all accounting activities, particularly those related to grants and contracts are accurate, timely, and compliant with applicable federal, state, and local regulations, as well as funder requirements. Working under the supervision of the Finance Director, the Senior Accountant supports the organization’s overall accounting operations, with a focus on grant management, general ledger maintenance, reconciliations, and audit preparation. The role serves as a technical resource for financial reporting and compliance within a growing, mission-driven nonprofit organization.

RESPONSIBILITIES

Grant and Contract Accounting

· Maintain financial records and reporting for government and private grants, including tracking restricted funds, preparing reimbursement requests, and reconciling expenditures to budgets.

· Monitor grant spending to ensure compliance with funding restrictions and timely use of resources.

· Collaborate with program managers to review expenditures, confirm allowability, and support budget management.

· Prepare financial reports for submission to funders and support the Finance Director in managing grant audits and monitoring visits.

· Ensure adherence to Uniform Guidance (2 CFR Part 200) and other relevant federal or state requirements.

General Accounting and Financial Operations

· Prepare and record journal entries, allocations, and adjustments to ensure accuracy of the general ledger.

· Reconcile bank accounts, accounts receivable, and accounts payable on a monthly basis.

· Support month-end and year-end closing processes and assist in the preparation of financial statements.

· Assist in maintaining internal controls, accounting policies, and procedures to ensure compliance and consistency.

· Provide backup for payroll and other finance functions as needed.

Financial Reporting and Audit Support

· Assist the Finance Director and CFO in preparing internal management reports and schedules for the Finance Committee and Board of Directors.

· Develop and maintain grant reporting schedules to align with external reporting deadlines.

· Support the annual audit process by preparing reconciliations, schedules, and documentation.

· Participate in continuous improvement efforts to enhance accounting systems, processes, and reporting tools.

MINIMUM QUALIFICATIONS:

Education and Experience

· Bachelor’s degree in accounting, finance, or related field required, CPA or eligibility desired.

· Minimum of 3–5 years of progressive experience in accounting, preferably in a nonprofit environment.

· Demonstrated experience with fund accounting and management of government grants or contracts.

· Solid understanding of GAAP and nonprofit accounting principles.

Skills and Competencies

· Strong analytical and problem-solving skills with attention to detail and accuracy.

· Proficiency in accounting software (QuickBooks experience preferred) and Microsoft Excel.

· Ability to interpret and apply funding regulations, contracts, and compliance requirements.

· Excellent organizational, communication, and time management skills.

· Capacity to work independently and collaboratively in a fast-paced, deadline-driven environment.

· High ethical standards, sound judgment, and commitment to confidentiality.

Job Type: Full-time

Pay: $64,000.00 - $69,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $64,000 - $69,000