Director of Finance

Title: Director of Finance

Reports to: Associate Executive Director and Executive Director

Job Objective:

Operate an efficient, accurate and thorough Finance/Accounting Department. Oversee MHA’s financial strategy, reporting and operations, ensuring organizational short and long-term fiscal health, regulatory compliance and strategic vision.

Responsibilities:

• Financial strategy and planning:
• Developing and executing long-term financial plans, aligned with organizational goals.
• Budgeting and Forecasting: lead annual agency and program budgeting, providing short and long-term forecasting to ensure overall program efficiency and agency financial strength.
• Financial Reporting: prepare and present accurate monthly, quarterly and annual financial reports for programs and bi-monthly for board of directors.
• Maintain agency’s accounting principals and systems.
• Internal and External Controls and Compliance: Establish and maintain strong internal controls, risk management and ensure compliance with accounting standards, tax filings, and all regulatory requirements.
• Oversite of electronic general ledger system.
• Maintain chart of multiple accounts for 50 programs (cost centers) to ensure expenses are tracked appropriately for all funding types.
• Cash Flow: oversee and monitor agency liquidity, working capital and investments to maintain financial stability. Prepare reports accordingly.
• Team Leadership: interview, hire, train, supervise, direct, mentor and develop finance staff, fostering a high-performance and independent team. Troubleshoot day-to-day team issues as necessary.
• Provide direct supervision to Assistant Controller and Revenue Cycle Manager.
• Oversee Medicaid compliance: work closely with Director of Compliance to ensure agency is following all Medicaid regulations. Establish internal controls with Director of Compliance to prevent fraud, waste and abuse.
• Stakeholder Engagement: manage relationships with auditors, banks and external advisors (Finance Committee, Investment Committee, Board of Directors…).
• Prepare Consolidated Fiscal Report (CFR) annually.
• Review and approve Consolidated Quarterly Reports (CQR) as necessary.
• Prepare Consolidated Budget Report (CBR) for each OMH funding letter, budget and change.
• Review and approve Housing and Urban Development (HUD) vouchers and access online system to draw down funds accurately and timely.
• Troubleshoot software as necessary.
• Prepare, review and approve various expenditure reports for funding sources as necessary.
• Prepare, review and approve budget amendments when necessary.
• Review and ensure accurate and timely preparation of Schedule of Federal Awards and Federal Trial balance as part of year end close and single audit work.
• Perform accounting control and reporting functions for specific areas within the individual programs.
• Fiscal oversight, prepare and monitor budgets agency-wide and for individual programs, alert Associate Executive Director and Executive Director to problem areas.
• Monitor actual versus budgeted expenditures.
• Review financial reports and look for ways to reduce costs and prepare agency/program budget modifications as necessary.
• Serve on Finance and Strategic Planning Board Committees as requested by Executive Director.
• Prepare grant applications and grant budgets for new and renewed programs.
• Oversite of biweekly agency payroll to ensure accuracy, compliance and adherence to internal controls and serve as a reviewer when necessary.
• Maintain integrity of personnel, fiscal and legal records for required seven (7) years.
• Work with independent audit firms to ensure timely yearly audit completion, financial compliance and protections are current and adequate.
• Responsible for maintaining system of salary parity.
• Research new initiatives upon request.
• Employee shall perform all other duties as may be required by management.

Qualifications:

• Minimum requirements: Bachelors Level Accounting Degree with at least five (5) years accounting experience. Prior not-for-profit accounting experience a plus.
• Effective communication, management and analytical skills are required.
• Strong leadership working with a team to develop and foster independence and department success.
• Experience with accounting software, direct experience with Fund EZ a plus.
• Expertise in budgeting, forecasting, financial reporting, and regulatory compliance.

Terms of Employment/Benefits:

• 40 hours per week.
• Paid holidays, vacation and sick leave according to MHA policy.