Front Desk and Operations Assistant

Part-Time Front Desk & Operations Assistant

Approximately 5 Hours Per Week

We are looking for a friendly, organized, dependable, and proactive Front Desk & Operations Assistant to help keep our business running smoothly and create a welcoming experience for our clients.

This role is ideal for someone who is a true self-starter—someone who takes initiative, thinks ahead, anticipates needs, and takes ownership of their responsibilities rather than waiting to be told what to do.

Responsibilities

Client Communication & Scheduling

• Answer phone calls and respond to texts and emails.
• Schedule and reschedule clients, proactively working to keep the schedule full.
• Collect and process payments.

Administrative Support

• Prepare evaluation and progress note documents and fax to appropriate providers.
• Keep the operations manual up to date.
• Help maintain monthly data.
• Monitor and purchase low-stock supplies.

Office & Operations

• Keep the office clean and welcoming (dust, sweep, and restock.)
• Keep laundry moving, folded, and put away.

Social Media & Marketing

• Record video content for Instagram when opportunities arise.
• Help capture behind-the-scenes moments and other content that highlights our business.

The Ideal Candidate

We are looking for someone who:

• Takes initiative and ownership; a true self-starter.
• Anticipates unstated needs and thinks ahead.
• Communicates clearly, effectively, and with kindness.
• Shows up consistently and follows through.
• Is friendly, professional, organized, and detail-oriented.
• Works independently and manages time well.
• Notices what needs to be done without always being asked.
• Is flexible and enjoys contributing to a positive, welcoming environment.

Most importantly, we want someone who genuinely cares, takes pride in doing things well, and helps make everything run smoothly.

Pay: $15.00 - $18.00 per hour

Expected hours: 5.0 – 10.0 per week

Work Location: In person

Salary : $15 - $18