Executive Assistant

Position: Executive Assistant (2 Openings)

Location: Beverly Hills, CA (Hybrid)

Company: MemeHouse LA

Type: Full-Time, In-Person ($25.00- $30.00/ hour)

Reports to: Operations Lead

[About MemeHouse LA]

MemeLabs Inc is a next-generation incubator at the intersection of culture, wellness, and digital innovation. Our diverse suite of brands includes MemeHouse, a cutting-edge crypto trading and content streaming hub where creators and investors converge to shape the future of decentralized media and finance.

[Role Overview]

We are seeking a dynamic and highly organized professional Executive Assistant to join our Operations team in a unique dual-capacity role. This position is split between providing executive assistant support to our Operations Lead and serving as one of the go-to Events Production Coordinators for our employees. 

Both roles require a balance of strategic thinking and hands-on execution, with an emphasis on keeping the Director of Operations and cross-functional teams running smoothly.

[What You’ll Do]

Executive Assistant to Operations Lead:

• Manage the Director of Operations’ calendar, including scheduling meetings, calls, and internal check-ins.
• Draft and manage correspondence (emails, memos, presentations, reports) for internal and external use.
• Prepare agendas, take meeting notes, and track follow-ups to ensure timely execution.
• Handle sensitive and confidential information with the utmost discretion.
• Monitor and prioritize executive email accounts.
• Organize and maintain confidential files and records for easy accessibility.
• Coordinate travel arrangements and expense reporting.
• Support cross-functional alignment across 6 internal branches.
• Assist in developing and improving administrative systems and workflows.

Executive Assistant – Events & Production Support:

• Support planning and execution of company events, creator activations, and content productions.
• Coordinate with vendors, freelancers, and other external partners.
• Assist with on-site needs including event setup, receiving deliveries, organizing inventory, and general logistics.
• Help maintain team systems (Google Drive, project trackers, operational checklists).
• Support onboarding and communications across cross-functional teams.
• Track task completions and follow up with stakeholders to ensure alignment.
• Provide occasional administrative support (agendas, notes, scheduling) as needed.
• Comfortable lifting and assisting with basic physical tasks (up to 25 lbs).

[Qualifications]

Required:

• 2–4 years of relevant administrative, operational, or event coordination experience (startup, creative, or production environments preferred).

Preferred:

• MBA, Business Acumen, 
• Strong organizational skills with the ability to prioritize and adapt in real time.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency with Google Workspace and project management tools.
• A proactive, hands-on problem solver who isn’t afraid to jump in where needed.

[You’re a Fit If ]

• Are a doer who thrives in startup chaos
• Someone who can connect with Gen Z culture authentically
• Comfortable wearing multiple hats: community manager, event helper, street marketer, social organizer
• Hungry to learn, grow, and leave their mark on a brand that’s shaping culture