Construction Secretary/ Admin Assistant

MEMCO SER is looking for a EXPERIENCED construction admin assistant to start ASAP!

Construction Secretary / Administrative Assistant – Federal & Prevailing Wage Projects

Position Summary

MEMCO SER is seeking a highly organized Secretary / Administrative Assistant with a strong background in Certified Payroll (Davis-Bacon) and experience supporting federal and federally funded construction projects. This role is critical to maintaining compliance, supporting project teams, and ensuring accurate reporting to General Contractors and government agencies.

Required Core Expertise (Primary Focus)

1. Certified Payroll & Federal Compliance

• Prepare, submit, and maintain Certified Payroll Reports (CPRs)

• Strong working knowledge of:

  • Davis-Bacon Act

  • Prevailing Wage determinations

  • WH-347 forms

• Track employee classifications, wage rates, fringes, and hours

• Coordinate corrections, back-up documentation, and audit responses

• Interface with GCs, payroll companies, and government compliance portals

2. Federal & Public Works Project Support

• Experience working on:

  • Federal projects

  • State and municipal public works

  • Federally assisted projects (HUD, DOT, Port Authority, etc.)

• Maintain compliance documentation including:

  • Labor compliance packets

  • EEO documentation

  • Payroll interviews / wage confirmations

• Assist with responses to compliance audits and GC requests

Additional Expertise Used in This Role (Highly Desired)

Administrative & Office Support

• General office administration and document control

• Filing and organization of project records (digital and physical)

• Manage correspondence with GCs, inspectors, and agencies

• Answer phones, emails, and route inquiries appropriately

Construction Accounting & Payroll Coordination

• Coordinate with payroll providers or in-house payroll

• Track:

  • Timecards

  • Labor hours by project

  • Job cost coding support

• Assist with:

  • Invoicing backup

  • Lien waivers (conditional/unconditional)

  • Vendor compliance tracking

Compliance & Reporting

• Maintain compliance logs and reporting calendars

• Track:

  • Insurance certificates

  • Safety documentation

  • Employee onboarding records

• Assist with submissions through:

  • LCPtracker

  • eMARS

  • Elations

  • Other GC or agency compliance systems

Software & Technical Skills

• Microsoft Office (Excel, Word, Outlook) – required

• Payroll or compliance software (ADP, QuickBooks, LCPtracker, etc.)

• Ability to learn GC portals and federal reporting systems

• Strong data entry accuracy and attention to detail

Soft Skills & Professional Traits

• Extremely detail-oriented

• Strong confidentiality and integrity

• Ability to meet strict deadlines

• Comfortable working with auditors and compliance officers

If interested please call (713)814-1130 and email resume to renemejia@memcostaffing.com