What are the responsibilities and job description for the Payroll Administrator position at Mellano & Company?
About Mellano & Company
Mellano & Company is a family-owned leader in the floral industry with more than 100 years of experience delivering high-quality floral products and services. Our success is rooted in strong values, operational excellence, and a commitment to our employees. We are seeking an experienced Payroll Administrator to support accurate, compliant, and timely payroll operations across the organization.
Position Summary
The Payroll Administrator is responsible for managing end-to-end payroll processing for a multi-location, multi-state workforce of approximately 350 employees. This role requires a high level of accuracy, confidentiality, and regulatory knowledge. The ideal candidate has extensive payroll experience, strong system proficiency, and the ability to serve as a subject matter expert for payroll processes and compliance.
Key Responsibilities
- Process biweekly payroll for approximately 350 employees, including hourly, salaried, and seasonal staff.
- Review and audit timekeeping records, deductions, and adjustments for accuracy and compliance.
- Partner with supervisors to resolve missing, incorrect, or unusual timekeeping activity.
- Ensure timely and accurate processing of payroll, including bonuses, garnishments, and reimbursements.
- Maintain payroll records in compliance with company policies and federal, state, and local regulations.
- Reconcile payroll reports and support month-end and year-end close activities.
- Audit paid time off balances and medical benefit contributions on a monthly basis.
- Prepare payroll-related reports for finance, audits, and compliance requirements.
- Respond to employee payroll inquiries and resolve discrepancies in a professional and timely manner.
- Serve as a subject matter expert in ADP Workforce Now with recent hands-on experience.
- Stay current on wage and hour laws, payroll tax requirements, and best practices.
- Provide training for managers and support to HR team members as needed.
Required Qualifications
- High school diploma or equivalent required. Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.
- 5- 10 years of payroll processing experience with a strong record of accuracy and confidentiality.
- Experience managing multi-state payroll and high-volume employee populations.
- In-depth knowledge of payroll regulations, wage and hour laws, and tax compliance.
- Recent experience using ADP Workforce Now required. Experience with Paylocity, Paycom, or similar platforms is a plus.
- Strong Microsoft Excel skills and exceptional attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Excellent organizational, time management, and communication skills.
- Bilingual Spanish preferred.
- Certified Payroll Professional (CPP) certification preferred.
Compensation and Benefits
- Competitive salary $68,640 - $75,000 based on experience
- 401(k) retirement plan
- Health and dental insurance
- Paid time off
Mellano & Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws.
- Principals only. Recruiters, please don't contact this job poster.
- Please do NOT contact us with unsolicited services or offer
Salary : $68,640 - $75,000