Executive Assistant

JOB SUMMARY:

This position provides primary support to the Chief Executive Officer (CEO) and the entire Executive Team at MMH by performing administrative services and assistance of moderate complexity, requiring independent judgment and discretion on a routine basis. The role manages a wide variety of administrative functions, including scheduling and coordinating meetings, preparing correspondence and reports, managing travel arrangements, maintaining organized filing systems, handling inquiries on behalf of executive leadership, and attending and managing board meeting oversight such as preparing materials, recording minutes, and maintaining board documentation. This position requires the ability to maintain strict confidentiality due to routine access to sensitive and proprietary information. To avoid conflicts of interest, candidates cannot be related to any current MMH employees.

ESSENTIAL DUTIES:

• Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive. 
• Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member. 
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed. 
• On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings. 
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings, local events, and conferences. 
• Maintains supplies for executive office. 
• Assist CHRO with Events as needed. 
• Attends and takes meeting notes for C-Team, to include monthly managers meetings, c-suite meetings, any meetings attending with executive leaders.  
• Prepares information for board presentations, ensuring information is accurate and timely, meeting minutes at monthly board meetings and maintain board documents in accordance with bylaws.  
• Coordinate travel arrangements, preparing executives with travel information and agendas.  
• Routinely perform a wide variety of support duties. 
• Prepare, reconcile, and submit expense reports. 
• Maintain paper and electronic filing systems. 
• Maintain confidential and sensitive information. 
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. 
• Works closely with each member of the executive team to ensure daily support is provided.  
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Banner Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day. 

 
*The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

COMPETENCIES:

• Support MMH vision and mission.
• Maintain confidentiality of all work information.
• Demonstrate an ability to function successfully in a team environment.
• Exhibit courteous, compassionate, and respectful treatment of internal and external customers.
• Displays a positive attitude and flexibility in changing situations.
• Participates in identifying problems and suggesting solutions. 
• Report any compliance issues as designated in the MMH Compliance Program.

QUALIFICATIONS:

       MINIMUM:

• High school diploma or equivalent 
• 3 years of Administrative Experience.  
• Excellent Written and Verbal Communication Skills 
• Intermediate Microsoft Office skills, including Excel, Outlooks, Word and PowerPoint 
• Excellent Time Management and Multitasking Skills 
• Prior Experience Working with Confidential and Sensitive Information 

       PREFERRED:

•  3- Years Experience Serving as Executive Assistant in Healthcare Environment 
• Additional related education and/or experience preferred. 

"This position will remain open until filled; however, applications will be reviewed on a rolling basis."

WHY WORK AT MELISSA MEMORIAL HOSPITAL? 

At Melissa Memorial Hospital, we’re a family not just a healthcare provider serving patients, staff, and community with care and inclusion. Here’s why you’ll thrive here:

• Core Values: Integrity, Passion, Service, Collaboration, Ownership, Courage drive us.
• Mission: “Compassionate care, nurturing trust.”, Tagline: “Seek Health. Live Well.”
• Eastern Plains Heart: A tight-knit team delivering impactful care.
• Balance: Work-life support plus the tools to excel in your current role and help you grow!

WHAT WE OFFER: 

• 100% Employer paid Medical (Employee Only) 
• Dental and Vision insurance 
• Retirement Plans, with up to 3% employer match 
• Voluntary Group Benefits 
• Employee Assistance Program 
• Gym Membership Discount 
• PTO, Paid Sick Time 
• Continuing Education Benefits 
• FSA 
• MASA Insurance 
• Eligibility for Student Loan Repayment  

MELISSA MEMORIAL HOSPITAL: 

Melissa Memorial Hospital is a 15-bed critical access hospital, located in Holyoke, Colorado. While being “rural” we are equipped for any situation. It is a model rural hospital with 1 operating room, surgical procedure room, 4 bay emergency room, and radiology including 64-slice CT scanner and mammography, MRI, ECHO, and Nuclear Medicine, along with other ancillary services. The hospital is co-located with a family practice clinic and retail pharmacy services. Other services include chemotherapy, general & orthopedic surgery, podiatry, cardiology, orthopedic surgery, progressive rehab services, and wound care. MMH operates a full-time EMS service and maintains a 24/7 AirLife Helicopter base. 

THE COMMUNITY: 

Holyoke is home to the Holyoke Dragons and is truly a “City of Pride and Progress.” Holyoke offers: 

From different coffee shops to different ethnic flavors, to a quick bite, the sweet small town of Holyoke has a handful of different restaurant options to choose from. 

Holyoke is based in Phillips County where there are four different rural towns in the county with two schools in the county. Holyoke, Amherst. Paoli, and Haxtun are all within the same county. Holyoke homes a historical museum with different artifacts of what has built Holyoke today. You will see the fields turn different colors throughout different seasons. Your wheat, corn, alfalfa, are some of the few cultivating growths that you will see around your area! If you enjoy hunting, there are plenty of opportunities for a good catch. You will discover that you can see the most beautiful sunsets and the clearest starry nights out in the rural areas. Come take a look at our beautiful little town in the Northeastern corner of Colorado. 

Click here for a List of Things to Do in Holyoke 

Melissa Memorial Hospital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $19 - $26