Temporary: Front Desk Office Administrator

Reports to: Office Manager 

FLSA Status: Non-exempt, Full-time

Summary: The position assists the Office Manager with special projects as needed, while also performing a series of regularly assigned duties as listed below. They may speak with fellow employees, clients, vendors, and tenants during their employment, and should always comport themselves with a high level of professionalism. They may be privy to confidential information and should be able to keep the information to themselves. This position will have a widely varied set of duties, which may change on very short notice.

Office Administrator Duties and Responsibilities:

• Primary coverage for all incoming phones. Excellent phone skills, efficiently and accurately transfer calls to the appropriate manager/administrator.
• Greet all guests in a warm, upbeat, and efficient manner.
• Accept delivery, open, sort, and code all incoming mail during the designated time.
• Assists in overseeing meeting setup and breakdown and re-setting conference rooms as needed.
• Maintains Meissner employee break area. To include receipt, stocking, and continued maintenance of ordered products as well as loading employee dishwasher nightly.
• Switch over phones on early release dates.
• Track and re-order postage as needed.
• Track to ensure proper service and maintain appropriate relationships with vendors, such as coffee, water filter, vending machine, copiers, etc. to insure maximum service level.
• Post celebratory messages for employees' birthdays and anniversaries
• Forward answering service emails to the proper team each morning as needed.
• Regularly walk the supply room to ensure supplies are organized and fully stocked. Reorder per approval.
• Provide troubleshooting on copier issues. Ensure that timely service occurs.
• Research for various projects as needed 
• Order gifts, floral arrangements, and catering.
• Assist the Executive Team with correspondence projects as needed.
• Assist the CPM department with projects as needed.
• Other duties as assigned.

Office-related skills required (include but are not limited to):

• Typing speed of 40 wpm or greater
• 10-key preferred
• Excellent grammar, spelling, and punctuation skills.
• Proofreading for accuracy
• Ability to compose professional correspondence and track time spent on responsibilities.
• Articulate, with a strong phone personality.
• Excellent MS Office suite skills, including Word, Excel, PowerPoint, Outlook
• Yardi experience preferred.
• High level of comfort with computer hardware and software

General performance requirements:

• High School graduate or equivalent
• Excellent attendance
• Ability to read, write and speak English (excellent communication skills)
• High level of discretion regarding confidential information
• Fully operational and insurable automobile
• Attention to detail and high level of accuracy.
• Clean driving record and full-coverage auto insurance
• Ability to work occasional overtime.

Hours of work:

• Meissner's office hours are from 8:00 am to 5:00 pm. This position will be expected to be in the office during those hours unless otherwise scheduled.

Travel:

• No extensive travel is required. Driving may be required for short trips, such as special deliveries or pick-ups. An automobile with current liability insurance is required for this position, if applicable.

Physical Demands:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; ability to lift and carry up to 25 lbs., ability to climb up to 2 flights of stairs, and extend hands and arms in any direction.