Sales Administrator

Position Summary:

The Sales Administrator performs multiple tasks including collections, supporting sales staff with quotes, booked jobs, and pending/ongoing projects. This will ensure the salesperson’s ability to spend most of their time focusing on sales activities. Primary responsibility for the Sales Administrator is to support the efficient operation of the sales department while also providing the accounting department with support.

Essential Job Duties and Responsibilities:

• Assist or complete quotes requiring immediate attention while salespersons are in the field.
• Perform collection duties and document all collection related communication.
• Obtain purchase orders and insure vendor receipt of same.
• Generate daily paperwork, such as work orders, purchase orders, etc. and ensure that all pertinent information is noted, and all necessary documents are attached.
• Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
• Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
• Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin for customer invoicing.
• Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
• Liaison between the sales department and the accounting department.
• Performing reconciliation and retention of employee credit card transactions and documentation per processes.
• Perform all other duties as necessary and assigned.

Minimum Qualifications (Experience, Skills, and Education):

• High School diploma or equivalent necessary; an associate’s degree in business administration, marketing, management or related degree is a plus.
• 2 years of experience in fast paced, construction industry environment preferred.
• A minimum of 2 years’ experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders.
• Excellent organizational, detail oriented, and time management skills.
• Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate.
• Ability to multi-task and process multiple activities successfully.
• Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor.

Physical Requirements and Working Conditions:

Normal temperature-controlled office environment. The Sales Administrator will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations, occasional walking, and lifting up to ten pounds. Occasional walking over uneven outdoor terrain and/or exposure to inclement weather.

Additional Requirements:

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Sales Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.