Administrative Clerk

Location: 791 W. Smith Road, Medina, Ohio 44256

Reports To: Assistant Sanitary Engineer

Position Summary

The Medina County Sanitary Engineer’s Office is seeking an organized and detail-oriented Administrative Clerk to join our Engineering Division. This role plays a vital part in maintaining smooth office operations by performing a variety of routine clerical and administrative tasks that support our critical infrastructure projects.

The successful candidate will serve as a primary point of contact for the public, manage vital data and project tracking systems, maintain regulatory records for the Ohio EPA, and provide essential administrative backup. If you excel in a fast-paced environment and have strong customer service and organizational skills, we encourage you to apply.

Key Responsibilities

Administrative & Customer Support

• Serve as the first point of contact for the public, providing professional and courteous assistance.

• Answer and direct incoming telephone calls to the appropriate department personnel.

• Open, sort, and distribute daily incoming mail.

• Exhibit a professional and courteous demeanor in all interactions with staff and the public.

• Provide backup support to the Administrative Assistant as needed.

Document Management & Reporting

• Prepare, format, and proofread professional correspondence, reports, and confidential documents for accuracy and completeness.

• Maintain and retrieve project files, coordinate mass mailings, prepare copies, and assemble documents.

• Assemble project specification books for upcoming construction projects.

• Record and prepare official department meeting minutes.

• Maintain records and documentation required for Ohio EPA reporting.

Data Tracking & Financial Operations

• Create, scan, enter, and maintain essential data for water and sewer petitions as well as customer complaint tracking systems.

• Create and process department purchase orders.

• Order and maintain the inventory of office supplies.

• Perform routine clerical tasks including researching, organizing, and gathering information according to established procedures.

Qualifications

Required

• High School Graduate or equivalent.

• Valid Ohio Driver’s License with the ability to drive a County vehicle for work-related assignments.

• Proficiency in basic office equipment and core computer software, including Microsoft Office Suite.

• Accurate typing at a speed sufficient for successful job performance.

• Regular and predictable attendance.

Preferred

• Minimum of two (2) years of professional office experience.

• Familiarity or experience with Esri software and Microsoft Suite.

Schedule

• Full-Time Position 8:00a – 4:30p.

Pay and Benefits Package

• Competitive wage based on qualifications and experience:

Pay Range: $20.25 per hour – $24.25 per hour

• OPERS pension retirement plan

• Deferred Compensation (457) and Roth IRA options available

• Health, dental, vision, life, and disability insurance

• Paid time off, sick leave, and twelve (12) paid holidays

• Employee Assistance Program (EAP)

Knowledge, Skills & Abilities

Successful candidates will demonstrate:

• Strong customer service skills and the ability to work cooperatively with staff and the public.

• Proficiency in spelling, grammar, punctuation, and drafting professional correspondence.

• Ability to multi-task, identify problems, draw valid conclusions, and manage multiple priorities in a fast-paced environment.

• Clear and effective communication skills, both verbally and in writing, across diverse cultures and ethnic groups.

• Ability to work independently as well as collaboratively within team environments.

• Critical thinking and analytical abilities to suggest process improvements.

Working Conditions

This position primarily involves a typical office setting but may require:

• Mobility to work in a standard office environment with intermittent twisting, reaching, writing, and keyboard use.

• Frequent use of hands and fingers to handle files, tools, and office equipment.

• Regular sitting, standing, walking, talking, and hearing.

• Specific vision abilities including close vision and focus adjustment.

• Ability to lift office materials weighing up to twenty-five (25) pounds.

• Occasional exposure to environments generating heat and cold, or working in confined office/storage areas.

Why Join Medina County?

Medina County is an Equal Opportunity Employer.

Join a dedicated team committed to providing excellent public service and supporting the infrastructure of Medina County. This position offers a stable, collaborative office environment where your organizational talents directly contribute to the success of the Sanitary Engineer’s Engineering Division.

Please submit resumes to msheehan@medinacounty.gov mail them to:

Medina County Sanitary Engineer Attn: Megan Sheehan 791 W. Smith Road Medina, Ohio 44256

Phone: 330-722-9209
Fax: 330-722-9342

144 North Broadway Street
Room 202
Medina, OH 44256

Monday - Friday
8:00AM - 4:30PM