Administrative Clerk

Administrative Clerk

Department: Sanitary Engineer – Engineering Division
Employment Type: Full-Time
Location: 791 W. Smith Road, Medina, Ohio 44256
Reports To: Assistant Sanitary Engineer

Position Summary

The Medina County Sanitary Engineer’s Office is seeking an organized and detail-oriented Administrative Clerk to join our Engineering Division. This role plays a vital part in maintaining smooth office operations by performing a variety of routine clerical and administrative tasks that support our critical infrastructure projects.

The successful candidate will serve as a primary point of contact for the public, manage vital data and project tracking systems, maintain regulatory records for the Ohio EPA, and provide essential administrative backup. If you excel in a fast-paced environment and have strong customer service and organizational skills, we encourage you to apply.

Key Responsibilities

Administrative & Customer Support

· Serve as the first point of contact for the public, providing professional and courteous assistance.

· Answer and direct incoming telephone calls to the appropriate department personnel.

· Open, sort, and distribute daily incoming mail.

· Exhibit a professional and courteous demeanor in all interactions with staff and the public.

· Provide backup support to the Administrative Assistant as needed.

Document Management & Reporting

· Prepare, format, and proofread professional correspondence, reports, and confidential documents for accuracy and completeness.

· Maintain and retrieve project files, coordinate mass mailings, prepare copies, and assemble documents.

· Assemble project specification books for upcoming construction projects.

· Record and prepare official department meeting minutes.

· Maintain records and documentation required for Ohio EPA reporting.

Data Tracking & Financial Operations

· Create, scan, enter, and maintain essential data for water and sewer petitions as well as customer complaint tracking systems.

· Create and process department purchase orders.

· Order and maintain the inventory of office supplies.

· Perform routine clerical tasks including researching, organizing, and gathering information according to established procedures.

Qualifications

Required

· High School Graduate or equivalent.

· Valid Ohio Driver’s License with the ability to drive a County vehicle for work-related assignments.

· Proficiency in basic office equipment and core computer software, including Microsoft Office Suite.

· Accurate typing at a speed sufficient for successful job performance.

· Regular and predictable attendance.

Preferred

· Minimum of two (2) years of professional office experience.

· Familiarity or experience with Esri software and Microsoft Suite.

Schedule

· Full-Time Position 8:00a – 4:30p.

Pay and Benefits Package

· Competitive wage based on qualifications and experience:

· Pay Range: $20.25 per hour – $24.25 per hour

· OPERS pension retirement plan

· Deferred Compensation (457) and Roth IRA options available

· Health, dental, vision, life, and disability insurance

· Paid time off, sick leave, and twelve (12) paid holidays

· Employee Assistance Program (EAP)

Knowledge, Skills & Abilities

Successful candidates will demonstrate:

· Strong customer service skills and the ability to work cooperatively with staff and the public.

· Proficiency in spelling, grammar, punctuation, and drafting professional correspondence.

· Ability to multi-task, identify problems, draw valid conclusions, and manage multiple priorities in a fast-paced environment.

· Clear and effective communication skills, both verbally and in writing, across diverse cultures and ethnic groups.

· Ability to work independently as well as collaboratively within team environments.

· Critical thinking and analytical abilities to suggest process improvements.

Working Conditions

This position primarily involves a typical office setting but may require:

· Mobility to work in a standard office environment with intermittent twisting, reaching, writing, and keyboard use.

· Frequent use of hands and fingers to handle files, tools, and office equipment.

· Regular sitting, standing, walking, talking, and hearing.

· Specific vision abilities including close vision and focus adjustment.

· Ability to lift office materials weighing up to twenty-five (25) pounds.

· Occasional exposure to environments generating heat and cold, or working in confined office/storage areas.

Why Join Medina County?

Medina County is an Equal Opportunity Employer.

Join a dedicated team committed to providing excellent public service and supporting the infrastructure of Medina County. This position offers a stable, collaborative office environment where your organizational talents directly contribute to the success of the Sanitary Engineer's Engineering Division.

Pay: $20.25 - $24.25 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $24