Account Receivable Specialist [Part Time]

Job Summary

The accounts payable specialist works with all facets of the accounting system and finance team, providing administrative and clerical support for the reconciliation, validation, processing, and filing of invoices and ensuring that all invoices are accurate and have been adequately documented and approved by the authorizing employee before making payment. Submitting timely payments, preparing and mailing checks, and verifying and procuring proper Internal Revenue Service documentation such as 1099 and W-9 forms from vendors. They maintain records and files for all invoices, accounts payable payments, and vendor tax information.

Essential Job Functions

Accounts Payable Job Functions

• Receive and process vendor invoices
• Review invoices for accuracy and appropriate documentation before payment.
• Reconcile invoices against purchase orders when necessary
• Reconcile vendor statements and keep them up to date
• Perform invoice and general-ledger data entry
• Execute credit card and bank account reconciliation
• Process payments by check and wire transfer
• Timely response and follow-up on vendor inquiries.
• Strengthen and grow relationships with vendors and suppliers through timely payments and communication.
• Assist senior financial officers and accounting team as needed, including month-end closing.
• Support the company in optimizing its financial transactions and systems
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting
• Comply with national and local financial regulations
• All other vendor and payable-related duties.

General Job Functions

• Command comprehensive expertise in own discipline and basic knowledge of related fields.
• Organize materials, data, and workflow to ensure on-time completion of tasks.
• Execute departmental work plans in conformance with company policies, procedures, regulations, best practices, management objectives, quality objectives, and compliance requirements.
• Understand how administrative tasks overlap with and affect production, on time, in full delivery (OTIF).
• Solve complex problems; take a new perspective on existing solutions. May lead projects or project steps within a broader project or have accountability for ongoing activities or objectives.
• Report performance statistics up the chain of command and recommend strategic changes.
• Liaise with customers, suppliers, and third parties, including monitoring the progress of work.
• Exemplify best work practices, behaviors, and leadership traits; operate with integrity, treats others with respect, and demonstrates reliability, teamwork, initiative and creativity, problem-solving, and decision making.
• Demonstrate clear and effective communication, both verbal and written. Prepare, maintain, and submit accurate paperwork as required, including job reports, timekeeping records, etc.
• Adhere to all applicable environmental, safety and health, and operations procedures and directives, including the proper use of personal protective equipment following manufacturer specifications, Safety Data Sheets (SDS), and company guidelines.
• Ensure and promote safe work practices and rectify job site hazards, including clean work areas.
• Read, understand, and interpret the lockout/tag-out indicators in the work area.
• Know, understand, and adhere to organizational policies and procedures; align with and represents the mission, vision, and core values.
• Regularly report to work on time and maintain acceptable attendance requirements.
• Perform other related tasks as assigned, some of which may become essential to the position.

Skills and Abilities

Required Skills and Abilities

• Skilled in problem-solving, critical thinking, analytics, and mathematics.
• Developed organizational skills and a high level of attention to detail.
• Exceptional business acumen, interpersonal and communication skills.
• Skilled in Microsoft Office programs (i.e. Outlook, Word, Excel, PowerPoint, Teams).
• Must be able to wear Personal Protective Equipment (PPE), as required.
• Demonstrated abilities in customer service

Preferred Skills and Abilities

• Use of Enterprise Resource Planning (ERP) systems
• Use of accounting software systems

Knowledge and Experience

Required Knowledge and Experience

• 0-2 Years (L1), 3-5 Years (L2), 6-10 Years (L3), 11-16 Years (L4), 17 Years (L5) of experience in a related job role
• Or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties and responsibilities as described, including an internship in relevant trade.
• High School Diploma/GED and technical/associate degree.

Preferred Knowledge and Experience:

• A bachelors degree in finance, accounting, business administration, or another relevant field.
• Experience working in manufacturing with trade terminology and nomenclature.
• Sound knowledge of safety requirements.
• Possess and demonstrate a thorough understanding and a working knowledge of all phases of the job.

Pay: $22.00 - $28.00 per hour

Expected hours: 25.0 per week

Work Location: In person

Salary : $22 - $28