Program Manager

Company Description

Do you love the medical profession and are a business professional? Join our specialized association management company focusing on international and national physician medical societies, mid- to smallsized. The team at Medical Society Management, Inc. prides itself on professional, detailed, and quality work. We really enjoy what we do. The company has long-term established relationships with its client societies. We value intention, consistency, being seen and cared for, and that every detail matters. Located in a northwestern suburb of Chicago, Medical Society Management, Inc. offers an informal, flexible office environment.

Overview

We are looking for a program manager to join our team to manage programs such as an annual scientific meeting and a world congress, conduct fundraising, and obtain and maintain ACCME accreditation for one client.

Primary Responsibilities

• Manage the program side of an annual scientific meeting and world congress, working with the meeting planning team and registration team, adhering to ACCME rules and requirements
• Develop and manage the timeline
• Work with the program chair and graphic designer on the program identity and graphics, prompting and directing marketing asset development along the way
• Build, execute, and oversee the call for abstracts process through committee rating and selection
• Create the program outline with the program the chair leaning on needs assessment and evaluation data
• Collect and manage disclosures of relevant financial relationships
• Manage session development
• Communicate with faculty –moderators, keynotes, oral and poster presenters, invited speakers
• Manage the program onsite
• Create and execute post-meeting task list
• Liaise with physicians, staff, and vendors to organize all details of the program
• Coordinate with marketing staff; prompt and assist on marketing strategies; write copy and provide updates to members via eblasts and newsletters
• Conduct fundraising o Cultivate relationships with corporate donors
• Plan and manage fundraising campaigns
• Work with and engage relevant committees
• Research new fundraising opportunities and write grant proposals and applications
• Maintain accurate donor records and track fundraising activities and contributions
• Project manage from writing and submitting letters of request, reviewing letters of agreement, invoicing and assuring payments, and fulfilling all obligations
• Obtain and maintain ACCME accreditation for one client
• Schedule and manage Teams and Zoom meetings, as required
• Participate in and present to the board of directors, as required
• Staff committees, as requested

Education, Experience, Skills, Software Required

• Bachelor’s Degree
• 2 years of experience working with associations, preference with medical associations
• Must have excellent written and verbal communication skills
• Must be detail-oriented, possess a sense of urgency, and have superior organizational, collaboration, and follow up skills
• Excellent budgeting skills
• Strong project and program management skills and be able to manage several projects at once with many moving parts
• Project a professional image with strong business acumen and positivity/friendliness during customer interactions • Ability to adapt to changing priorities
• Ability to work outside standard business hours, as needed, including evenings and weekends
• Must be extremely proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe PDF, and Zoom
• Proficiency in NoviAMS membership database software is a plus
• Must have a valid passport
• Cultural competency is preferred

Travel

Travel required including international travel, and may be up to 1-3 times per year (plus/minus); includes working weekends and evenings when onsite

To apply

Please email your resume and cover letter to Victoria Ceh at vceh@medicalsocietymanagement.com