What are the responsibilities and job description for the Project Coordinator position at Medford Wellington Service Company and Careers?
Job Title: Project Coordinator
Department: P&S/SPJ
Reports to: Project Manager SPJ
Job Description/Qualifications:
Support the successful execution of both Plan and Spec and Special Projects
Schedule field labor and manager resources
Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors
Scheduling and Resource Management:
Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results
Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments
Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization
Monitor upcoming project needs to ensure adequate labor, tools and equipment availability
Assist in forecasting labor needs based on project schedules and backlog
Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift
Dispatching and Field Coordination:
Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution
Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity
Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve
Customer/Vendor/Subcontractor Coordination:
Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements
Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules
Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders
Administrative and Support Duties:
Track field labor utilization, identifying potential inefficiencies, constraints or conflicts
Ensure compliance with all company policies, safety standards, as well as project site specific requirements
Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents
Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery
Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well)
Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work
Coordinate and track the scheduling of new equipment commissioning and quality inspections
Physical Requirements:
Lifting an average of 25lbs on a daily basis
Ability to type/work at a computer screen for extended periods of time
Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing
Other:
An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently.
Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice
It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business
We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.
Requirements:
Job Title: Project Coordinator
Department: P&S/SPJ
Reports to: Project Manager SPJ
Job Description/Qualifications:
Support the successful execution of both Plan and Spec and Special Projects
Schedule field labor and manager resources
Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors
Scheduling and Resource Management:
Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results
Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments
Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization
Monitor upcoming project needs to ensure adequate labor, tools and equipment availability
Assist in forecasting labor needs based on project schedules and backlog
Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift
Dispatching and Field Coordination:
Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution
Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity
Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve
Customer/Vendor/Subcontractor Coordination:
Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements
Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules
Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders
Administrative and Support Duties:
Track field labor utilization, identifying potential inefficiencies, constraints or conflicts
Ensure compliance with all company policies, safety standards, as well as project site specific requirements
Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents
Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery
Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well)
Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work
Coordinate and track the scheduling of new equipment commissioning and quality inspections
Physical Requirements:
Lifting an average of 25lbs on a daily basis
Ability to type/work at a computer screen for extended periods of time
Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing
Other:
An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently.
Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice
It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business
We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.