Office Manager & Inventory Operations Specialist

Company Description

MedFare provides health-care specific printed solutions backed by concierge-level service while supported by over 50 years of experience. We partner with healthcare facilities to provide products that enhance patient satisfaction, improve efficiencies, and add value to everyday items they already use. Our offerings include Menus, Traycovers, Tray Slips, Cutlery Kits, Diet Kits, Disposable Tableware, and more.

Role Description

This is not an entry-level administrative role. We are a small, growing business seeking an experienced Office Manager & Inventory Operations Specialist who can take ownership of office operations, inventory accuracy, vendor coordination, and process improvement.

You will work directly with ownership and be expected to analyze existing workflows, identify inefficiencies, and implement better systems—not just follow instructions. This role requires strong Excel skills, hands-on inventory management experience, and the ability to negotiate with vendors and partners.

If you prefer clearly defined tasks with little accountability, this role is not a fit. If you enjoy building structure, improving processes, and making measurable business impact in a growing company, we want to hear from you.

Excel proficiency and prior inventory ownership are required.

Qualifications

Required Experience

• 5 years of experience in Office Management, Operations, or Inventory Control
• Direct ownership of inventory management (not support role only)
• Experience working in a small or growing company environment
• Experience coordinating with vendors, fulfillment partners, and shipping providers
• Proven experience improving processes or reducing operational costs

Required Technical Skills

• Advanced proficiency in Microsoft Excel (PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data analysis)
• Strong working knowledge of Windows PC, Outlook, and business software systems
• Experience with ERP/CRM systems (Sage experience strongly preferred)
• Ability to generate inventory and sales reports and interpret data accurately

Operational & Business Skills

• Strong analytical and problem-solving ability
• Experience negotiating pricing and vendor agreements
• Demonstrated ability to improve workflows and create efficiencies
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities with minimal supervision
• Professional written and verbal communication skills

Preferred (But Not Required)

• Experience with SageCRM and/or Sage ERP
• Knowledge of GS1, Syndigo, or Product Information Management systems
• Bookkeeping or accounting knowledge
• Experience working with GPOs or healthcare systems