What are the responsibilities and job description for the Office Operations Manager position at Oceanside Builders of SF?
Are you a dynamic leader with a passion for streamlining operations and creating an efficient, welcoming office environment? We are seeking an energetic Office Operations Manager to oversee daily administrative functions, coordinate team activities, and ensure smooth office workflows. This pivotal role offers the opportunity to lead a dedicated team, manage vendor relationships, and implement organizational strategies that foster productivity and positive workplace culture. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make a meaningful impact in a vibrant organization committed to excellence.
- Oversee all aspects of office operations, including administrative support, facilities management, and front desk functions.
- Manage scheduling for meetings, appointments, and company events to optimize team productivity and resource allocation.
- Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a high-performing team.
- Coordinate vendor relationships for office supplies, maintenance services, and other external providers to ensure seamless service delivery.
- Oversee bookkeeping tasks such as invoicing, expense tracking, and budget management using tools like QuickBooks or similar software.
- Handle human resources functions including onboarding new employees, maintaining personnel records, and supporting payroll processes.
- Implement efficient filing systems—both digital and physical—and ensure compliance with organizational policies and confidentiality standards.
- Manage office supplies inventory and procurement processes to maintain optimal stock levels without excess.
- Utilize strong communication skills to facilitate clear internal communication and uphold professional phone etiquette across multi-line phone systems.
- Organize company events and meetings through meticulous event planning that boosts team morale and engagement.
- Proven experience in office management or administrative leadership roles with supervising responsibilities.
- Demonstrated proficiency with QuickBooks or comparable bookkeeping software for financial management tasks.
- Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities effectively.
- Experience in vendor management, negotiating contracts, and maintaining positive external relationships.
- Background in human resources functions such as onboarding, payroll support, and employee recordkeeping.
- Familiarity with office technology including multi-line phone systems, filing systems, and front desk operations.
- Prior experience in medical office management or similar environments is a plus but not required.
- Excellent communication skills combined with a proactive approach to problem-solving and team development. Join us as an Office Operations Manager if you're ready to lead with energy, organize with precision, and cultivate an efficient workplace environment that empowers teams to succeed!
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
Work Location: In person
Salary : $60,000 - $75,000