What are the responsibilities and job description for the HUMAN RESOURCES GENERALIST position at MedCentris?
Definition and Role
The Human Resources Generalist provides administrative support to the Human Resources department by maintaining electronic and physical employee records, performing customer service functions including answering employee questions and requests. The Human Resources Generalist is responsible for the daily preparation and updating of employment records using Paycom software. Facilitates the workflow for new and existing employee’s, status changes, and updates. Ensures employment documents are completed on a timely basis and within the established deadlines. This position reports to the Director of Human Resources.
Requirements
- Respond to internal and external HR related inquiries or requests and aid
- Redirect HR related calls or distribute correspondence to the appropriate person of the team
- Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
- Liaise with other departments or functions (payroll, benefits etc.)
- Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
- Assist supervisors in performance management procedures
- Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
- Coordinate training sessions and seminars
- Perform orientations, onboarding. and update records with new hires
- Produce and submit reports on general HR activity
- Assist in ad-hoc HR projects, like collection of employee feedback
- Support other functions as assigned
- Assist in organizing and maintaining employee bulletin board
- Excellent organizational and quantitative skills combined with attention to detail, accuracy, and ability to complete assignments timely and independently.
- Assist employees and supervisors with basic interpretation of HR policies and procedures.
- Standardizes forms used throughout the organization human resources needs.
- Maintains knowledge of state, federal and local labor laws and regulations impacting management of employees.
- Assisting the HR Department with determining and assessing the impact of introducing new or revised policies and procedures to the company.
- Develop written new policy and procedure updates and communicate to committee.
- Read, interpret and explain pertinent rules, regulations, laws and bargaining unit contract language.
- Maintain and manage various human resources databases; train staff and faculty in use of on-line resources as needed.
- Provides assistance with the preparation of documents and other responses to employee grievance, EEOC and other litigation activities.
- Assist the director with HR projects.
- Perform other duties as assigned.
Physical Requirements
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Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting to 25 pounds.
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Visual: Constant ability to read information, including close-up; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
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Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.
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Emotional/Psychological: Constant ability to make decisions and concentrate.
Qualifications
- A minimum of a bachelor’s degree in a related field is preferred. Sufficient work experience may substitute and/or augment a degree.
- Must be dependable and possesses the ability to adjust to change.
- Team player
- Working knowledge of federal and state employment laws.
- Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
- Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
- Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
- Customer-focused attitude, with a high level of professionalism and discretion.
- Ability to carry out instructions furnished in written and oral form.
- High level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.