Contract Administrator

Job Description: The Contract Associate II is a professional who will handle tasks of limited complexity to support and manage the Clinical Trials Office’s role in clinical research contracting under its processes.

• Assists the Clinical Trials Office (CTO) to manage a large volume of paperwork related to the following agreements; confidentiality agreements (CDA), clinical trial agreements (CTA), subcontracts (Subs), amendments (Amendments) and clinical research support agreements (CRSA) (collectively, the “Agreements”); tracks Conflict of Interest in CTO internal database for each CTA.
• Maintains and tracks Master Agreements and maintains internal database for Masters.
• Prepares final documents for routing for signatures upon review and approval by the CTO Contract Specialist.
• Follows up regularly with industry sponsors and all relevant parties to ensure timely review and execution of Agreements; assists with the management of Agreements through the CTO processes.
• Enters each new CDA into CTO internal databases and create folders.
• Generates, edits and negotiates the terms of CDAs under the oversight of CTO Associate Director.
• Generates, edits and negotiates the terms of amendments to existing agreements under the oversight of CTO Associate Director.
• Assists with the Fully Executed Agreements Process: upload final documents into relevant database/e-file, distribute a PDF of the fully executed agreement to all relevant parties.
• Maintains up to date REX database entry and records.
• Assists in the management of multicenter trial documents.
• Assist with PI change process.
• Helps cover for Administrative Assistant (AA), follows coverage SOP.
• Assists with any other projects as requested.

Skill Set Requirements:

• Associate's degree required; Bachelor's degree preferred.
• 3 years related work experience required in Administrative Support in a contract management environment.
• Some Paralegal experience required.
• Excellent written and oral communication skills.
• Highly organized with demonstrated ability to establish priorities.
• Ability to work independently with minimal supervision.
• Flexibility and ability to manage numerous tasks concurrently and ability to act cooperatively with many individuals.
• Demonstrated ability to pay attention to detail and to perform with accuracy.
• Thorough knowledge and experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access and database management and a willingness to learn.