Mecosta County Probate and Family Court Clerk

MECOSTA COUNTY PROBATE and FAMILY COURT CLERK (full time position)

POSTING DATE: July 16, 2026

START DATE: As early as August 3, 2026

QUALIFICATIONS: High school diploma or its equivalent. Prefer some college level coursework. Prefer experience working in an office setting with familiarity working with the public, data processing, accounting, and related areas. Prefer some experience in Probate and Family Court or closely related setting preforming functions providing a working knowledge of Probate and Family Court procedures.

ESSENTIAL FUNCTIONS:

1. Assists with clerical support tasks in the Probate and Family Court, including answering the telephone or window, typing correspondence and other documents, maintaining files, and performing other duties as needed.

2. Opens, sorts, and distributes mail. Responds to general correspondence and reviews documents for completeness.

3. Prepares and maintains the weekly court docket, including reviewing the docket daily for adjournments and preparing files.

4. Assists in opening case files and new petitions, obtaining hearing dates, appointing legal counsel as requested or mandated, and completing other steps necessary to initiate case.

5. Assists in setting court calendar and schedules for the Judge and Referee. Coordinates scheduling with attorneys and other involved parties and ensures compliance with mandated time frames. Keeps computerized docket system up to date. Assists in preparing any notices necessary for court hearings.

6. Assists in reviewing files and ensures their readiness for courtroom action, ensures proper noticing, ensures that all orders and forms are properly completed, and sees that hearing and trial dates are set.

7. Assists in entering hearing information to the JIS system and updates information as necessary. Enters Probate and Family Court case information to the system including information on the petition, parties, and the event information from the complaint, notice of hearing, and other documentation.

8. Receipts monies collected from court orders or filings and assists in preparing deposits. Secures and accounts for monies collected.

9. Assists in maintaining all records and files of the Probate and Family Court, including court legal and social or confidential files, computer case management system, and placement records. Prepares forms as needed to get permission from the State to destroy records.

10. Responsible for certified mailings for designated hearings, including show causes, and may serve process on individuals coming to court.

11. Assists in case processing, data entry, file maintenance, and document preparation related to adoption cases.

12. Serves as back-up Court Recorder.

13. Orders supplies, maintains inventory of forms, and performs a variety of related office support functions.

14. Performs various duties and tasks as assigned by the Probate Register, Family Court Referee, or Judge - not otherwise noted above.

15. Responsible to abide by the Model Code of Conduct for the Michigan Trial Court Employees.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

DRUG SCREENING: Must have a pre-employment drug screening

PHYSICAL: Must have a pre-employment physical.

PHYSICAL REQUIREMENTS:

[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

Ability to access court files.

Ability to enter and retrieve information from a computer.

Ability to remove ledger books and other documents and files from shelves and transport to work area.

Ability to provide counter assistance.

Ability to operate various office equipment.

WORKING CONDITIONS: Works in office setting.

COMPENSATION: Starting rate of $19.86 per hour

POSITION OPEN: Until filled

SUBMIT COVER LETTER, RESUME, MECOSTA COUNTY APPLICATION FOR EMPLOYMENT, AND MECOSTA COUNTY AUTHORIZATION FOR RELEASE OF INFORMATION TO:

Valerie Robbins, Probate Register

Mecosta County Probate Court

400 Elm Street, Big Rapids, MI 49307

Job Type: Full-time

Pay: $19.86 - $24.63 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $20 - $25