What are the responsibilities and job description for the Procurement Specialist position at meckcounty?
Procurement Specialist
Salary
Range: $47,393.00 - $71,089.00
This is a
non-exempt (hourly) position. Pay rates
are based on education, skill, experience level and internal equity
The success of
Mecklenburg County rests on strong, competent talent at all levels of the
organization. The Department of
Financial Services is responsible for capital and debt planning, investments,
accounting, payroll, grant management and payables. In addition, it provides
fiscal support to departments across the County.
Procurement, a
division of Finance, develops integrated procurement strategies, aligned with
County department needs for goods, services and technology. In addition, the
division assists with vendor registration, vendor performance and vendor
relationship management. The Procurement
Division provides the following services: formal and informal solicitations,
procurement policy development and administration, information technology
purchasing, contract development, strategic spend analysis, vendor performance
management, vendor relationship management, and consultation.
POSITION
SUMMARY
Provide guidance and support to Mecklenburg County departments in the procurement of goods and services. This position is under minimal supervision, performs basic informal procurement activities, including vendor registration, purchase order completion, spend data reporting, assisting with contract‑execution documents, and supporting additional procurement project needs as assigned.
ESSENTIAL FUNCTIONS
Vendor support: answers telephone calls, correspondence, and requests for assistance from vendors; researches and provides information; explains County purchasing policies and procedures; and provides copies of RFP and bid invitation information upon request.
• Collect and provide initial
analysis of data to be used by procurement
• Ensure proposals and quotes are completely and
appropriately completed; verify product, pricing information and contact
vendors if needed
• Produce reports tracking contract expiration dates or
spending for assigned categories or departments
• Monitor and analyze a variety of
financial records and data sources
• Prepare related special reports and studies, including
cost studies, budgetary reports, and related documentation
• Analyze purchase order requests; confer with department
personnel regarding specifications, quantity and quality of merchandise;
assists or manages the opening of public bids
• Review departmental requisitions in order to generate
purchase orders and distribute purchase orders to suppliers; contact
prospective vendors to determine availability; delivery and cost
• Collect and reconcile all purchasing card statements and
all required documents related to new or amended contracts and ensure contract package
is complete and ready for signature routing process
Assist Procurement Analyst in gathering and analyzing required documents for sourcing and enterprise initiatives
MINIMUM
QUALIFICATIONS
Experience: A minimum of two years of accounting or
relevant experience
Education: High School Diploma or equivalent
Combination
of relevant education and relevant experience accepted: Yes
LICENSES AND CERTIFICATIONS
May require a
valid North Carolina or South Carolina Driver's License
PREFERRED
QUALIFICATIONS
- Associate degree in Business or a related field
- A minimum of two years of experience in a procurement environment completing procurement transactions related to goods, services and/or information technology purchasing.
- Power BI
- Advanced Excel skills
KNOWLEDGE, SKILLS,
AND ABILITIES
Knowledge of
• Knowledge of standard local
government accounting and purchasing principles and practices
• Arithmetic, algebra, geometry,
calculus, statistics, and their applications
• The structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar
• Principles and processes for
providing customer service
Skills
• Understanding written sentences and
paragraphs in work related documents
• Talking to others to convey
information effectively
• Using logic and reasoning to identify the strengths and
weaknesses of alternative solutions, conclusions, or approaches to problems
• Using mathematics to solve problems
• Using independent judgment and discretion in order to
interpret and apply federal, state, and local fiscal regulations and to analyze
and correct budgetary problems and errors
Abilities
• Applied Learning: Assimilating and
applying new job-related information in a timely manner
• Communication: Clearly conveying information and ideas
through a variety of media to individuals or groups in a manner that engages
the audience and helps them understand and retain the information provided
• Decision Making: Identifying and understanding issues,
problem and opportunities; comparing data from different sources to draw
conclusions; using effective approaches for choosing a course of action or
developing appropriate solutions; taking action that is consistent with
available facts, constraints and probably consequences
Computer
Skills
Proficient in various computer applications and software including Microsoft Office Suite
REASONABLE ACCOMMODATIONS STATEMENT
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
DISCLAIMER
STATEMENT
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
Salary : $47,393 - $71,089