What are the responsibilities and job description for the Project Coordinator (Commercial Mechanical) position at Mechanical Solutions of the Carolinas?
Project Coordinator – Commercial HVAC
Mechanical Solutions of the Carolinas is seeking a motivated and organized Project Coordinator to support our Project Management and Field Operations teams on commercial HVAC and mechanical construction projects.
The Project Coordinator will assist with project documentation, submittals, RFIs, equipment tracking, purchasing, scheduling, change orders, and communication between general contractors, vendors, subcontractors, and field personnel. This position is a great opportunity for someone looking to grow into an Assistant Project Manager or Project Manager role within the commercial mechanical industry.
Responsibilities
- Assist Project Managers with day-to-day project coordination
- Prepare, track, and maintain submittals and RFIs
- Track equipment and material procurement, lead times, and deliveries
- Maintain project schedules and communicate upcoming milestones
- Assist with purchase orders and vendor coordination
- Help prepare and track change orders
- Review mechanical drawings, specifications, and project documentation
- Maintain organized project files and documentation
- Coordinate with general contractors, engineers, vendors, subcontractors, and field supervisors
- Assist with project startup, closeout documents, O&M manuals, warranties, and training documentation
- Track project action items and follow up with responsible parties
- Help monitor project costs, labor, materials, and overall project progress
- Attend project meetings as required and assist with meeting notes and follow-up items
- Support Project Managers with billing documentation and project reporting
Qualifications
- 1–3 years of experience in construction, HVAC
- Construction Management, Engineering, Business, or similar degree preferred but not required
- Strong organizational and communication skills
- Ability to manage multiple projects and priorities simultaneously
- Comfortable working with contractors, vendors, engineers, and field personnel
- Basic understanding of construction drawings and specifications preferred
- Experience with Procore, Bluebeam, Microsoft Office, or similar construction software is a plus
- Strong attention to detail and willingness to learn
What We Are Looking For
We are looking for someone who is proactive, dependable, organized, and willing to take ownership of tasks. The ideal candidate wants to learn commercial HVAC construction and develop into a larger project management role as the company continues to grow.
Position
Title: Project Coordinator
Industry: Commercial HVAC / Mechanical Construction
Pay: $57,517.38 - $69,268.24 per year
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- HVAC: 1 year (Preferred)
Language:
- English (Preferred)
License/Certification:
- Drivers License (Required)
Ability to Commute:
- Charlotte, NC 28269 (Preferred)
Work Location: In person
Salary : $57,517 - $69,268