Job Title: Business Office Manager 

Location: Phoenix Az

Salary: $28/Hr- $30/Hr 

Job Type: 40 Hours per week, Monday through Friday (Mon & Thurs in Office 3 /days week)

Position Summary: 

The Corporate Business Office Manager provides high-level administrative and operational support to senior leadership while ensuring smooth daily operations of the corporate office. This role manages confidential information, coordinates complex calendars and travel, oversees office systems and staff support, and assists with corporate reporting, compliance requirements, and communication needs. The position also supports financial processes, prepares reports and presentations, and helps facilitate corporate events and client or resident inquiries. Reporting to senior leadership, the manager works collaboratively across departments and represents MEB Affordable with professionalism, integrity, and alignment with MEBA’s core values.

Benefits and Perks:

• 401(k) Match

• Health, Dental, and Vision Insurance

• Employee assistance program

• Flexible spending account

• Life insurance

• Paid Time Off (2.5 weeks)

• Sick Time (40 hours)

• 8 hours of Wellness

• 8 Hours of Volunteer Time

• Professional Development Assistance

Essential Job Functions:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Provides high-level administrative and operational support to executives and the corporate office, ensuring confidentiality and professional representation of the organization.

• Manages daily office operations, access control systems, shared drive organization, corporate meeting preparation, and oversight of the Administrative Assistant.

• Coordinates executive and staff travel, prepares expense reports, manages complex calendars, and assists with internal communication, correspondence, and research projects.

• Supports corporate reporting, including risk management documentation, KPI compliance tracking, insurance certifications, management agreement renewals, and other operational reporting needs.

• Processes permits, credit applications, and Section 8/HUD voucher submissions for existing and new sites to support ongoing property operations.

• Partners closely with Accounts Payable and Payroll to ensure accurate processing, documentation, and financial compliance in accordance with company policy.

• Prepares analyses, presentations, agendas, marketing documents, and a variety of operational and ownership reports using Microsoft Office and Google applications.

• Coordinates corporate events, in-house meetings, resident or client inquiries, and provides culturally sensitive customer support with appropriate escalation when needed.

• Maintains OSHA compliance

• Ensures annual regulatory and operational compliance, including SAM.gov renewals and 401k year-end testing, and collaborates with internal leadership on emerging needs.

• Performs additional duties as assigned in support of corporate operations, executive initiatives, and organizational objectives.

Staff Relations:

• Reports to the Senior Vice President of Operations and Vice President  Asset Management

• Works in harmony and collaboratively with members of the staff, tenants, clients, and vendors, and community

Language Skills:

• Demonstrate ability to communicate clearly and concisely, both orally and in writing

• Experience in producing and presenting formal reports to management

• Possess effective facilitation skills to manage conflict and resolve disputes

Minimum Qualifications:

• Minimum of three (3) years of professional experience as an Office Administrator / Assistant in a corporate environment or Executive Assistant in a corporate environment

• Experience with AP

• Advanced Microsoft Office Skills 

• Excellent communication and phone skills

• Strong organization and time management skills

• Self motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency

• Ability to maintain high standards despite pressing deadlines

• Ability to handle confidential and time sensitive information with discretion and independent judgment

• Demonstrates and fosters MEBA core values

• Positive attitude & excellent work ethic

• Ability to handle multiple tasks in a fast‐paced environment

• MEBA conducts thorough pre‐employment background screening and alcohol/drug tests for all positions prior to start date

Desired Qualifications:

• Experience in property management preferred