What are the responsibilities and job description for the AP Specialist position at MEB AFFORDABLE MANAGEMENT SERVICES LLC?
Job Title: Accounts Payable Specialist
Department: Corporate Accounting
Status: Full Time (Hybrid)
Position Summary:
The Accounts Payable Specialist is responsible for processing high volumes of invoices, managing payment workflows, and ensuring timely, accurate financial transactions. This role supports vendor relationships, assists with annual tax documentation, monitors property cash flow needs, and upholds company policies and safety standards. The ideal candidate is detail-oriented, organized, and committed to delivering exceptional support to internal teams and external partners.
Benefits and Perks:
401(k) Match
Health, Dental, and Vision Insurance
Employee assistance program
Flexible spending account
Life insurance
Paid Time Off (2.5 weeks)
Sick Time (40 hours)
8 hours of Wellness
8 Hours of Volunteer Time
Professional Development Assistance
Retirement plan
Essential Job Duties and Responsibilities:
Process and pay invoices accurately and promptly.
Manage high volumes of invoices and assist with scheduled check runs.
Upload check data to bank platforms for positive pay verification.
Prepare and execute check runs and ACH payment batches.
Assist with logging, routing, coding, and securing approvals for all AP invoices.
Support annual vendor tax reporting, including preparation of 1099 documentation.
Update and maintain cash reports as needed.
Monitor property cash reports and coordinate funding shortages with Regional Managers.
Record and approve utility payment drafts.
Respond to inquiries from vendors and onsite employees.
Identify and implement improvements to administrative and AP processes.
Report accidents or emergency situations immediately and complete required documentation.
Adhere to OSHA standards and company safety policies at all times.
Maintain regular, reliable attendance and punctuality.
Demonstrate knowledge of and compliance with company policies and procedures.
Maintain a professional appearance, attitude, and adherence to the dress code.
Perform additional duties as assigned.
Work collaboratively and positively with team members, residents, clients, vendors, and community partners.
Experience & Qualifications:
Knowledge of GL coding and month-end posting procedures.
1099 experience
Familiarity with vendor onboarding requirements, including W-9s and Certificates of Insurance.
Two to four years of Accounts Payable experience, preferably in property management.
Proficiency in Microsoft Office applications.
Yardi experience preferred.
Experience working in multi-family.
High school diploma or equivalent required.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Skilled in conflict management and effective dispute resolution.