Administrative Assistant

CONSTRUCT YOUR CAREER WITH MEARS AND BUILD AMERICA'S FUTURE

Are you looking for your next big opportunity? At Mears Group we offer more than just a job.

We offer a career where you can grow, innovate, and make a real impact.

Mears Group, Inc., a Quanta Services company, is a leader in the construction and infrastructure industry. With more than 50 years of experience, we are committed to safety, quality, and integrity. We bring together people and resources to build the framework that powers our nation.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will focus on ensuring the employer and employees comply with DOT Drug and Alcohol Testing regulations and the Company Policy. Responsible for assisting the Drug & Alcohol Program Manager with drug & alcohol testing logistics, data entry & record keeping, auditing records, program improvement, and ensuring the compliance and integrity within the company. Preferably fluent in Spanish, but this is not required.

WHY JOIN MEARS?

• Build America: Mears is a leading provider of engineering and construction solutions in oil and gas, electric transmission and distribution, telecom, and wastewater industries across North America.
• Professional growth: Mears offers comprehensive training programs and career advancement pathways.
• Competitive compensation: Enjoy competitive wages and excellent benefits.
• Community impact: We give back to the communities we serve.

SAFETY THAT BRINGS YOU HOME:

At Mears, safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

BENEFITS & COMPENSATION:

Despite our size, Mears remains a family company. Our suite of benefits reflects our commitment to our employees.

• Wage: $18-$20 per hour paid weekly
• Job type: full time
• Paid on-the-job technical and professional growth opportunities
• Established career path for future advancement
• 401k and Roth 401(k) retirement savings plans
• Health, prescription, dental, vision plans
• Life & Disability Insurance plans
• Financial wellness program
• Employee assistance program
• Employee discount programs

ESSENTIAL DUTIES:

• Coordinates drug & alcohol testing logistics with employees, Managers, collection sites and TPA
• Manages incoming emails/mail (Notification Forms, Results Reports, notices from TPA, etc.)
• Monitors weekly New Hire report to identify missing tests and DOT regulated records
• Prepares and maintains employee drug and alcohol testing files, assuring accuracy, compliance and confidentiality
• Manages records and systems for DOT Previous Employer Verification per the Federal regulations
• Administers resources for Substance Abuse Program to employee and maintains records
• Administers Supervisor Drug & Alcohol training and maintains records
• Maintains inventory of drug & alcohol test forms, distributes forms to Operations and collection sites
• Conducts daily/weekly/monthly audits of drug & alcohol records, specific for DOT reporting purposes
• Responsible for maintaining confidentiality of all employee and company information
• Performs customer service functions by answering questions and requests from Operations staff and employees
• Identifies process and compliance issues arising during day-to-day administration activities/contact with employees & Managers, and collaborates with Drug & Alcohol Program Manager for solution
• May assist Human Resources department with other clerical duties and special projects as assigned
• This position may require minimal travel in and out of state; 5-10% annually
• All other duties assigned

KEY QUALIFICATIONS:

• 2 years of relevant experience
• High school diploma or equivalent is required
• Prior experience in administrative role with record keeping, multi-tasking, and attention to detail
• Strong organizational and analytical skills required, with attention to detail
• Excellent written and oral communication skills
• Operate independently, self-manage assignments, prioritize workflow and meet timelines
• Ability to accept and adjust to changing priorities and circumstances
• Motivated work-ethic and positive attitude, with the ability to work well in a team setting
• Ability to remain calm, confident and compliant in a fast-paced environment
• Maintain a high level of confidentiality and discretion
• Exceptional analytical and problem-solving skills
• Proficient in all Microsoft Office software programs (Word & Excel) and Adobe
• The physical activity required for this role includes:
  • Sitting for extended periods in an office environment
  • Frequently standing, walking, stooping, reaching, climbing, bending and reaching
  • Manual dexterity for computer use, files and office equipment
  • Occasionally lifting objects weighing up to 50 pounds
• Pass pre-employment drug screen and background check

This role is accepting applications until 12/30/2025

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.