What are the responsibilities and job description for the Junior payroll & invoicing coordinator position at Meals on the bus?
“Meals on the Bus” a fast growing Distribution company based in Brooklyn, Coney Island. The company fulfills B2B customers for their last mile delivery. The company operates 24/7 and has grown our coverage across NY State. As part of the growing team, we are now looking for a dedicated professional to run Payroll & Invoicing weekly with hourly pay.
The applicant must be authorize to work in United States.
Working hours: Regular Business hours
Overtime available for above 40 hours a week.
Location of work: Brooklyn, Stillwell Ave. (Hybrid role)
📢 We’re Hiring: Junior Payroll & Invoicing Coordinator
We’re looking for a motivated and detail-oriented Junior Payroll & Invoicing Coordinator to join our team. This is a great opportunity for someone early in their career who wants hands-on experience, mentorship, and the chance to contribute to improving internal processes.
Work Model- Hybrid schedule: 3 days on-site at our work location, 2 days remote (optional)
- Standard business hours
- Assist with processing weekly payroll under supervision
- Collect, review, and organize timesheets and payroll data
- Support preparation and issuance of invoices
- Help track with employee schedule changes, and flag discrepancies in payroll or missing information
- Maintain accurate payroll and invoicing records
- Learn and understand the existing payroll and invoicing model
- Identify areas for efficiency and accuracy improvements and suggest practical solutions within agreed timelines
- Collaborate with all teams as needed
- 0–2 years of experience in payroll, invoicing, accounting, or administrative support
- Strong attention to detail and willingness to learn
- Basic knowledge of Excel (formulas, spreadsheets)
- Familiarity with payroll or invoicing software is a plus, but not required
- Strong organizational and communication skills - Spanish language is a huge plus!
- Ability to handle confidential information responsibly
- Initiative personality will be considered!
- Training for the existing payroll and invoicing method
- Opportunity to grow into a more advanced role
- Supportive, team-oriented work environment
- Hybrid work flexibility
- Hourly pay rate from $18 to $21 (based on the experience)
📩 How to Apply:
Please submit your resume and a short introduction outlining your interest in the role to stephanie@mealsonthebus.net and CC: sbartolotto729@gmail.com
Please indicate “Payroll & Invoicing coordinator MOTB” in the subject line of your email.
Join us and be part of a team that values growth, accuracy, and continuous improvement.
Salary : $18 - $21