School Year Secretary

The Role: Meadow Brook School is seeking a detail-oriented and dependable individual to serve as our School-Year Secretary in our vibrant early childhood setting. The ideal candidate is a team player with excellent multi-tasking, organizational, and problem-solving skills. A friendly, professional demeanor and strong interpersonal skills are essential in helping create a school environment that is welcoming and responsive to families, students, and staff. Responsibilities Include:

• Utilize SmartFind Express to manage and assign daily substitutes for staff absences and meetings, including some responsibilities outside regular school hours; this duty includes an additional stipend.
• Maintain confidentiality while managing sensitive student and school information
• Manage interoffice and postal mail; answer and route phone calls professionally
• Monitor the school’s video surveillance system
• Operate the school’s intercom system and make announcements as needed
• Create the daily parent pick-up list
• Order and track school supplies using Munis; manage inventory and distribution
• Submit school payroll grids, timesheets, and applicable payroll forms
• Work closely with the Principal to manage student activity funds and petty cash
• Secure substitute personnel
• Assist with employee reimbursement forms and other clerical needs as directed
• Qualifications:
• Experience with PowerSchool, Munis, Google Suite, and Microsoft Office
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a busy office environment
• Strong initiative, reliability, and attention to detail

This is a 10-month (school year) position, offering the opportunity to support students, staff, and families in an early childhood education setting. ELPS is committed to creating a diverse and inclusive work environment where employees feel valued, respected and are empowered to be their unique selves. We believe that our administration and District staff should reflect the increasingly diverse community we serve, and that we should be intentional about elevating diverse voices and perspectives as an integral part of our work with students. Together, we can continue to build an inclusive work culture that centers equity, encourages empathy, supports belonging, and embraces cultural diversity as an important asset to the overall success of our schools. Why You Should Join Our Team: East Longmeadow Public School District is committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, ethnicity, national origin, religion, age, gender, sexual orientation, gender identity, disability status and veteran status allows us to serve our communities better. To that end, we welcome and strongly encourage applicants to bring their authentic selves when considering employment opportunities within our school district.