Administrative Assistant

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
  
  
  

We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing multi-state personal chef business. This role is the operational backbone of our Private Dining (PD) program while also supporting administrative functions across HR, payroll, inventory, and systems.

This person will own execution, not just tasks. They will manage moving pieces across clients, chefs, vendors, and internal systems, ensuring events run seamlessly and administrative processes stay accurate and on track.

The ideal candidate is a resourceful problem-solver who can navigate ambiguity, spot issues early, and proactively find solutions.

Key Responsibilities

Scheduling & Coordination

• Manage calendars for private dining events
• Send calendar invites and confirmations
• Coordinate logistics for chefs and clients
  
  
  

Event Planning Support

• Create and update Banquet Event Orders (BEOs)
• Track client details, menus, dietary restrictions, and timelines
• Ensure all event details are accurate and communicated clearly
  
  
  

Client Communication

• Send sample menus and follow-ups
• Respond to client emails professionally and promptly
• Help guide clients through the booking process
  
  
  

Administrative Support

• Data entry for invoices and payroll tracking
• Maintain organized Google Sheets and CRM records (Streak CRM)
• Assist leadership with day-to-day operations
  
  
  

Logistics Coordination

• Book travel (cars, hotels) for chefs when needed
• Ensure all event logistics are handled in advance
  
  
  

Light Sales Support

• Handle inbound inquiries
• Assist in guiding potential clients through services
• Help convert leads into booked events (training provided)
  
  
  

Ideal Candidate

• Extremely detail-oriented (nothing slips through the cracks)
• Organized and systems-driven (you don’t rely on memory)
• Comfortable managing multiple tasks at once
• Professional and warm in communication (email phone)
• Proactive—you solve problems before they happen
  
  
  

Requirements

• Strong experience with Google Workspace (Docs, Sheets, Calendar)
• Experience managing calendars and scheduling
• Excellent written and verbal communication
• High attention to detail
• Comfortable learning new systems (Streak CRM, QuickBooks basics)
• 20-25 hours/week w/ potential to grow into full-time
  
  
  

Preferred Skills

• Experience in hospitality, events, or restaurant industry
• Administrative or executive assistant background
• Experience with CRM tools or invoicing systems
  
  
  

Application Instructions

In addition to this application, please send an email to Drew@DownToEarthCuisine.com w/ the following:

• A brief note explaining why this role is a good fit for you
• Your current location (city state)
  
  
  

Applications without these details will not be considered.

This is a remote position.